Job Posting: Associate Governmental Program Analyst

Department of Food & Agriculture

JC-146457
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Associate Governmental Program Analyst
ASSOCIATE GOVERNMENTAL PROGRAM ANALYST

$4,975.00 - $6,228.00

Final Filing Date: Until Filled

Job Description and Duties

This is a 24 month limited term position with the potential to become permanent.

Per CCR 249.3, this job control may be used to fill subsequent vacancies.

• Analyze, identify, and develop recommendations pertaining to the Program budget utilizing resources to provide managers with possible solutions which are consistent with State and Federal statutes, regulations and policies. Research options and formulate alternatives to inquiries from the Budget Office and Executive Office on special budget projects and budget drills.

• Gather information and data collected by program staff to provide feedback on fiscal information requests from internal and external sources such as the Legislative Analyst’s Office (LAO), Department of Finance (DOF), and other control and oversight agencies and industry groups.

• Develop and coordinate the preparation of the Program’s annual budget by attending meetings with the managers and provide input on the allocation of resources for the Program. Review and scrutinize expenditures from multiple fiscal years in order to provide budget estimates and make recommendations to the program managers.

• Develop spending projections related to contracts, travel, vehicles, equipment, supplies and operating expenses based on previous expenditures and projected increases to ensure adequate resources are allotted for the upcoming year. Spreadsheets, databases, and organizational software are used to create, compile, compute, organize, and track data and statistics needed to allow for immediate access to information. Organize and compile the data into concise, organized, and well-developed proposals.

• Provide oversight of the Program’s expenditures to stay within budgeted resources and recommend and/or authorize adjustments as necessary.

• Prepare and oversee the Program’s out-of-state travel request and budget, and track the Program’s in-state travel expenditures against budgeted allotments.

• Develop, organize and compile each step of all Budget Change Proposal (BCPs) for the Program by providing detailed analysis, recommendations, and coordination through the approval process (budget hearings, control agencies’ review, and implementation); review the proposed budget, write the narrative content of the proposal; and, monitor and track the flow of documents through the EPMI, Branch, Division, Budget Office, Secretariat, DOF and the LAO.

• Identify, analyze and resolve various budgetary and fiscal problems, identified alternative solution and recommend action to CDFA management and industry advisory boards and working groups.

• Administer federal grant funds and participate in the grant planning process with management and the United States Department of Agriculture (USDA) staff to ensure grant funding is properly budgeted within State and Federal requirements. Lead staff in planning and monitoring federal grants which support state and county staff through contracts in three or more programs.

• Collaborate with and review the work of staff who track expenditure of grant funds to resolve problems; gather information for the preparation of application requests; document and track expenditures of grants including, but not limited to, National Ornamental Research Site at Dominican University of California (NORSDUC) and Best Management Practices (BMP) for Ornamental and Native Plant Nurseries.

• Analyze and evaluate problems or issues related to annual administrative reporting to ensure compliance with USDA grant administrative conditions by developing, revising and tracking program work plans between the state and county for budget and resource allocations for submission to the USDA. Proactively, provide recommendations to eliminate possible problems by finding resolutions to them.

• Verify the grant closeouts by reviewing the billing/expenditure reconciliation reports with the USDA and Financial Services.

Candidates may perform these essential functions with or without reasonable accommodation.

You will find additional information about the job in the Duty Statement.

Working Conditions

The incumbent works in modular cubicle environment in a standard office setting using general office equipment such as a desktop computer, copier, multi-line phone, or fax machine.

Incumbent must be able to work independently under stressful conditions and complete assignments within the designated time frames. Requires proficiency in the use of personal computer and knowledge of spreadsheet, word processing and database software.

One day or overnight travel may be required on an occasional basis with short notice utilizing a state vehicle or commercial aircraft.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

Position Details

Job Code #:
JC-146457
Position #(s):
018-401-5393-XXX
Working Title:
Associate Governmental Program Analyst
Classification:
ASSOCIATE GOVERNMENTAL PROGRAM ANALYST
$4,975.00 - $6,228.00 A
# of Positions:
1
Work Location:
Sacramento County
Job Type:
12 Month Limited Term - Full Time

Department Information

The Nursery, Seed, and Cotton Program (NSC) in Pest Exclusion is for the enforcement of laws and regulations that ensure the quality and orderly marketing of nursery, seed, and cotton plant products. The mission of the program is to prevent the introduction and spread of agricultural pests and diseases in nursery and seed products, thereby protecting California’s environment, agricultural systems, and consumers against economic losses. The program coordinates statewide regulatory and inspection activities with the county agricultural commissioners. In addition, the program maintains registration and certification services which provide the agricultural industry with clean planting stock.

Special Requirements

The SOQ is requested to elicit information regarding each candidates experience related to this position.

The completed SOQ must follow this format: No more than 1 page; single spaced; 12 point, Arial font and use a standard letter sized paper.

Please describe why you are the most qualified candidate for this position.

Application Instructions

Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: Until Filled

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process.

Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of Food & Agriculture
Attn: Human Resources Branch
1220 N Street, Room 242
Sacramento, CA 95814

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Human Resources Branch
1220 N Street, Room 242
Sacramento, CA 95814
ELECTRONIC APPLICATION IS PREFERRED. All mail or drop off applications must include JC# 146457
08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

  • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
  • Resume is required and must be included.
  • Degree and/or School Transcripts
  • Statement of Qualifications -

    All interested applicants must attach a completed Statement of Qualifications (SOQ) with their application to be considered.  See specific instructions and questions in Special Requirements.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Contact Information

The Hiring Unit Contact is available to answer questions regarding the position or application process.

Hiring Unit Contact:
Phuong Lao
(916) 654-0435
phuong.lao@cdfa.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
EEO Officer
(916) 654-1005
cathy.dambrosio@cdfa.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Hard Copy Applications

If you are dropping off or mailing in your application, please use the Examination/Employment Application, STD 678 Revised 12/2017 version.

Additional Information

Please do not include any confidential information such as social security number, marital status, ethnicity, age, or disability information on any of the documentation uploaded with your online application.

If the classification you are applying for has an education requirement, transcripts will be required to verify you meet the minimum qualifications of the classification. Please be sure to redact any confidential information before uploading your transcripts.

Upon hire you may be required to provide official sealed transcripts or an original degree or certificate.

Applicants with foreign degrees may be asked to provide an official foreign transcript evaluation which indicates course work is equivalent to a degree from an accredited U.S. College or University.

This position may require a medical clearance.

Alternate Classifications may be considered.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Application Methods:
Electronic (Using your CalCareer Account)
By Mail
Drop-off