Job Posting: Legal Assistant

Department of Human Resources

JC-165465
-
Legal Assistant
LEGAL ASSISTANT

$3,944.00 - $4,938.00 per Month

Final Filing Date: Until Filled

Job Description and Duties

Applicants who previously applied for this position need not to reapply.

CalHR Legal Division supports the Department’s mission by representing the state as the employer in all areas of Employee/Employer Relations.  The Division also provides legal advice and representation to other State departments in various areas of employment law (i.e. personnel actions, discrimination complaints, etc.).

Under the direct supervision of the Staff Services Manager I, the Legal Assistant performs a broad range of the more complex paraprofessional duties.  The Legal Assistant must be able to effectively carry out assigned tasks with minimal supervision, be able to work independently or in a team environment, have strong communication skills, and work well under pressure when meeting short deadlines. 

The Legal Assistant reviews and analyzes new cases, tracks significant case files, assists in reviewing legal documents, prepares summaries and analyses, and performs routine legal research.  The Legal Assistant is expected to be familiar with and to use West Law, California Style Manual, California Rules of Court, the Federal Rules of Civil and Appellate Procedures and various local court rules, as well as the regulations of CalHR, the State Personnel Board and the Public Employment Relations Board.  The Legal Assistant also prepares, edits, revises, reformats and proofreads correspondence, legal documents and opinions and bill analyses, prioritizes and processes incoming and outgoing correspondence and legal documents, maintains daily, weekly and master calendars and  may be assigned to assist in the training of new Legal Secretaries.

Does this opportunity seem right for you?  If so, we encourage you to join us.  All CalHR employees are excluded from bargaining.  At CalHR, you will be part of a diverse workforce where your experience, expertise and opinion are valued.  We offer convenient transportation options, including light-rail, pre-tax parking, on-site ATM, shopping, a variety of nearby restaurants and a Farmers market during spring and summer.  In addition, we offer ongoing learning and development opportunities in our Statewide Training program, which is onsite.

You will find additional information about the job in the Duty Statement.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

Position Details

Job Code #:
JC-165465
Position #(s):
363-400-1820-005
Working Title:
Legal Assistant
Classification:
LEGAL ASSISTANT
$3,944.00 - $4,938.00 L
# of Positions:
1
Work Location:
Sacramento County
Job Type:
Permanent, Full Time

Department Information

The California Department of Human Resources (CalHR) is responsible for issues related to employee salaries and benefits, job classifications, civil rights, training, exams, and recruitment and retention. For most employees, many of these matters are determined through the collective bargaining process managed by CalHR.

 

Our Vision: To be the premier leader and trusted partner in innovative human resources management.

 

Our Mission: To provide exceptional human resources leadership and services with integrity, respect and accountability to state departments and all current and prospective employees.

Department Website: https://www.calhr.ca.gov

Special Requirements

Statement of Qualifications – Interested individuals MUST submit a Statement of Qualifications (SOQ) along with their application.  The SOQ is a narrative discussion of how the candidate’s education, training, experience, and skills meet the desirable qualifications and demonstrate the candidate’s ability to perform the job duties listed in this bulletin.  The SOQ serves as a documentation of the candidate’s ability to present information clearly and concisely in writing and should be no longer than two (2) pages in length, single-spaced, 12pt. font.

The Statement of Qualifications must include the following responses:

1. Please describe your experience in a legal office setting.

2. Describe your experience in providing high-level customer service.  Provide an example.

3. Please tell us why you would be an asset to CalHR’s Legal Division support team. 

Application Instructions

Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: Until Filled

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process.

Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of Human Resources
Attn: Personnel- Thuy Le
1515 S Street, North Building, Suite 500
Sacramento, CA 95811-7258

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

CalHR Personnel- Thuy Le
1810 16th Street
Sacramento, CA 95811
08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

  • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
  • Resume is optional. It may be included, but is not required.
  • Statement of Qualifications - Please see "Special Requirements" section for further information.
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
  • Ability to establish and maintain effective working relationships.

  • Ability to effectively manage multiple priorities.

  • Ability to work with multiple levels of staff and management.

  • Organizational skills.

  • Interpersonal skills.

  • Ability to prepare correspondence independently.

  • Ability to communicate effectively and follow directions.

  • Attendance, punctuality and dependability.

  • Ability to meet the position requirement of maintaining a work schedule of 8:00 a.m. and 5:00 p.m.

Contact Information

The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.

Department Website: https://www.calhr.ca.gov
Human Resources Contact:
Thuy Le
(916) 324-0561
thuy.le@calhr.ca.gov
Hiring Unit Contact:
DeAnna Summers
(916) 323-4864
deanna.summers@calhr.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
EEO Officer
(916) 324-1128
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Other

Multiple positions may be filled with this recruitment.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Application Methods:
Electronic (Using your CalCareer Account)
By Mail
Drop-off