Job Posting: Administrative Support

San Francisco Bay Conservation & Development Commission

JC-171691
-
Administrative Support
OFFICE ASSISTANT (TYPING)

$2,509.00 - $3,407.00 per Month

Final Filing Date: Until Filled

Job Description and Duties

BCDC is looking for an Office Assistant (Typing)* or Office Technician (Typing)* to support the agency’s Sediment Management Program and Planning Division. The position will play a critical role assisting staff in document development and production; interfacing with the Commission, stakeholders, and the public; maintaining the agency’s positive and professional image; and managing day to day schedules and office functions.

*Duties will be assigned commensurate with the level at which the position is filled.

Essential Job Functions.

  • Document Development and Management. Assist in editing, formatting and finalizing documents for staff including: staff reports, environmental assessments, permits, policy documents, meeting summaries, presentations, contracts, grant applications, work programs, correspondence, and other miscellaneous documents.

  • Administrative Assistance. Assist staff in work flow and production, preparation for public meetings, maintain databases and mailing lists, schedule meetings and meeting space, work with the information technology staff in posting information to our website, and maintain office equipment.

  • Receptionist. Staff the reception desk for 2 -3 hours daily, greeting visitors, answering telephone, and processing and delivering mail. 

  • Additional Support. Provide back up support to other units as needed.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

Additional Documents

Position Details

Job Code #:
JC-171691
Position #(s):
722-101-1379-XXX
Working Title:
Administrative Support
Classification:
OFFICE ASSISTANT (TYPING)
$2,509.00 - $3,407.00
OFFICE TECHNICIAN (TYPING)
$3,144.00 - $3,935.00
# of Positions:
1
Work Location:
San Francisco County
Job Type:
Permanent, Full Time

Department Information

The award-winning San Francisco Bay Conservation and Development Commission (BCDC) is a State of California government department located in the City of San Francisco with regulatory and planning responsibilities over San Francisco Bay, the Suisun Marsh, salt ponds, and along the Bay Area’s nine-county shoreline. BCDC is guided in its actions by state and federal laws, policies, and regulations including: the McAteer-Petris Act, Suisun Marsh Preservation Act, Coastal Zone Management Act, San Francisco Bay Plan, Suisun Marsh Protection Plan and various special area plans.
Department Website: http://www.bcdc.ca.gov

Special Requirements

  • The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the CalCareers.ca.gov website.

Application Instructions

Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: Until Filled

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process.

Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

San Francisco Bay Conservation & Development Commission
Attn:
45 Fremont Street, Suite 1930
San Francisco, CA 94105

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

45 Fremont Street, Suite 1930
San Francisco, CA 94105
08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

  • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
  • Resume is required and must be included.
  • Other - Three References
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

The position requires someone who is self-motivated, demonstrates initiative; can work with a high level of independence and on a team; demonstrates maturity under pressure; anticipates and resolves problems; has the ability to complete complex clerical functions, prioritize work; manage multiple assignments and meet deadlines; and has excellent communication skills and attention to detail. The ideal candidate will have a strong working knowledge of computer software, including Word, Excel, Power Point, Adobe Acrobat, Outlook, and File Maker Pro, and the ability to create and maintain records, electronic and hard copy files. The candidate should have proficient knowledge of modern office management techniques, and operate office equipment, such as printers, scanners, and copiers.

Benefits

This is a full-time, permanent position. The vacancy will be filled by one of the following   classifications:

  • Office Assistant (Typing), Range A          $2,509 – $3,141/month

  • Office Assistant (Typing), Range B          $2,719 – $3,407/month

  • Office Technician (Typing)                       $3,144 – $3,935/month

Benefits include paid vacation/sick leave or annual leave; public transit subsidy; 11 paid holidays each calendar year; health, dental, and vision benefits; and deferred compensation and retirement benefit programs.

Contact Information

The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.

Department Website: http://www.bcdc.ca.gov
Human Resources Contact:
Corinne Young
(415) 904-9446
Corinne.Young@coastal.ca.gov
Hiring Unit Contact:
Brenda Goeden
(415) 352-3623
Brenda.Goeden@bcdc.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
Peggy Atwell
(415) 352-3638
Peggy.Atwell@bcdc.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Applying for the Job

The job opening is at the San Francisco Bay Conservation and Development Commission, but the California Coastal Commission handles BCDC’s personnel work. You may apply online via the State of California’s CalCareers website or by mail or email.

Applications will be accepted until the position is filled. We would like to fill the position as soon as possible. Applications will be screened and the most qualified candidates interviewed. Relocation expenses will not be reimbursed.

More Information

For more information about the position, you may contact Brenda Goeden, Sediment Program Manager, at (415) 352-3623 or Brenda.Goeden@bcdc.ca.gov or Jessica Fain, BCDC Planning Director, at (415) 352-3642 or Jessica.Fain@bcdc.ca.gov

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Application Methods:
Electronic (Using your CalCareer Account)
By Mail
Drop-off