Job Posting: Legal Secretary

Department of Industrial Relations

JC-175864
-
Legal Secretary
LEGAL SECRETARY

$3,555.00 - $4,675.00 per Month

Final Filing Date: Until Filled

Job Description and Duties

Under the general supervision of the Legal Support Supervisor, the Legal Secretary independently performs the most complex legal secretarial duties for Staff Attorneys, Assistant Chief Counsels, and Chief Counsel of the Labor Commissioner’s Office. Incumbents must have an understanding of the judicial process and filing rules and procedures of local, state and federal trial courts, state and federal courts of appeal (including the Ninth Circuit Court of Appeals and all of the state district courts of appeal), the California Supreme Court and the United States Supreme Court. 

You will find additional information about the job in the Duty Statement.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

Position Details

Job Code #:
JC-175864
Position #(s):
400-504-1282-041
400-504-1282-034
Working Title:
Legal Secretary
Classification:
LEGAL SECRETARY
$3,555.00 - $4,675.00
# of Positions:
2
Work Location:
Los Angeles County
Job Type:
Permanent, Full Time

Department Information

The positions are located in Los Angeles Legal DLSE.

The Department of Industrial Relations (DIR) was established in 1927. Its mission is to improve working conditions for California's wage earners and to advance opportunities for profitable employment in California. DIR administers and enforces laws governing wages, workplace safety and health, apprenticeship training programs, and medical care and other benefits for injured workers.

The mission of the California Labor Commissioner’s Office is to ensure a just day’s pay in every workplace in the State and to promote economic justice through robust enforcement of labor laws. By combating wage theft, protecting workers from retaliation, and educating the public, we put earned wages into workers’ pockets and help level the playing field for law-abiding employers.
Department Website: http://www.dir.ca.gov

Special Requirements

  • The position(s) require(s) a Typing Certificate. You will be required to provide a copy of your certificate prior to being hired.
Must type 45 wpm (words per minute) – valid typing certificate required.


Click Here for more information about Typing Certification Requirements


Application Instructions

Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: Until Filled

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process.

Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of Industrial Relations
Attn: Personnel Recruitment and Hiring Unit
1515 Clay St., Suite 409
Oakland, CA 94612

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Personnel Recruitment and Hiring Unit
1515 Clay St., Suite 409
Oakland, CA 94612
09:00 AM - 04:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

  • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
  • Resume is optional. It may be included, but is not required.
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

Experience with civil litigation and general judicial process to effectively interact with attorneys, deputy labor commissioners and court personnel.

Knowledge of legal concepts, principles, procedures and deadlines necessary to understand statutory requirements for filing documents in State, Federal, Appellate and Administrative Law courts.

Knowledge of preparing legal documents in an effective manner (e.g., briefs, motions, pleadings) with understanding of technical legal terms, various legal forms and documents.

Knowledge of internet search engines (e.g., West Law, Lexis Nexis) to locate information (e.g., court decisions and relevant Federal and State Statutes); court websites; court and local rules.

Knowledge of the English language in oral and written form (e.g., spelling, grammar, punctuation, and sentence structure) to perform work assignments.

Excellent organizational skills to multi- task: includes, but not limited to: trial preparations, scheduling depositions: arranging venues, court reporters and interpreters. Knowledge of proper filing techniques to create and maintain organized hardcopy and/or electronic file information for attorneys.

Ability to develop and maintain cooperative relationships (e.g., with governmental agencies, attorneys, clerical staff) to build positive working environment. Ability to communicate effectively with leadership, peers, and members of the public.

Contact Information

The Human Resources Contact is available to answer questions regarding the position or application process.

Department Website: http://www.dir.ca.gov
Human Resources Contact:
Certification Unit
(800) 564-0771
cert@dir.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
DIR EEO Officer
(510) 285-3080
EEO@dir.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Additional Information

Electronic Submission of Applications preferred. Application Packages may be submitted electronically through your CalCareer Account at www.jobs.ca.gov. The application must be received electronically by 11:59 p.m. on the final filing date as stated on the job vacancy announcement.

Preference will be given to persons with State Restriction of Appointments (SROA) or Surplus status. Applicants must attach a copy of their most recently dated letter that specifies their designation as either SROA or surplus candidate as proof.

Qualified candidates must have eligibility in State employment, be in a reachable rank on an employment list for this classification, be currently in this classification, or have transfer eligibility to this classification. Training and Development (T&D) assignments may be considered.

If you do not hear from us in 4-6 weeks, you may assume the position has been filled by another applicant. Please note that all additional vacancies that become available may be added to this advertisement.

Please note that the Exam and Certification Online System (ECOS) does not allow you to resubmit your application once you withdraw it. If you have any updates to your online application, please contact the Personnel, Recruitment, & Hiring Unit at (800) 564-0771.

DIR Mission and Core Values

Our mission is to protect and improve the welfare and working conditions for California's wage earners and to advance opportunities for profitable employment in California. DIR is also committed to ensuring that all employers comply with labor laws in California to support a fair and thriving business environment.

Integrity - We fulfill the promise of our mission through fair, honest and ethical behavior.

Service - We are committed to responsibly serving the public and value their trust.

Respect - We treat others with dignity, courtesy and consideration.

Quality - We take pride in providing the public with accurate and timely services.

Transparency - We conduct ourselves with openness and accountability in all aspects of our work.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Application Methods:
Electronic (Using your CalCareer Account)
By Mail
Drop-off