Job Posting: IT Contract Specialist

Department of Business Oversight

JC-187316
-
IT Contract Specialist
INFORMATION TECHNOLOGY SPECIALIST I

$5,297.00 - $8,570.00 per Month

Final Filing Date: 1/24/2020

Job Description and Duties

The Department of Business Oversight is recruiting for one (1) permanent full-time Information Technology Specialist I position in the Executive Division's Information Technology Office located at the 1515 K Street in downtown Sacramento. This recruitment may be used to fill subsequent vacancies of these positions in DBO within the next 180 days.

Under the general direction of the IT Manager I, in the Planning & Portfolio Management Office, the IT Specialist I will act as the primary IT Contract and Procurement Specialist for the Information Technology Office (ITO) of the department. The IT Contract Specialist will perform all the planning, initiation, monitoring, maintenance and updating of ITO procurements and contracts and work with program staff throughout the department and external control agencies to manage, monitor and maintain ITO Contracts & Procurements.  The IT Contract Specialist will serve as a liaison between the Chief Information Officer and the Finance and Accounting section to provide IT Contract and Procurements data and reports.  The IT Contract Specialist will also participate in providing IT Cost Reports to Agency. 

Independently oversees the most complex IT deliverables-based contracts, monitoring the contracts through conclusion. Analyze project vendor contracts ensuring schedule, budget, performance and products are consistent with contract deliverables. Manages the vendors work products  and validates that work products and deliverables  are met prior to invoice approval. Responsible for contract correspondence. Approves and manages contract related activities. Provides regular reports to the Project Managers, CIO and Executives. Works with IT management and the Chief Information Officer to create IT procurement plans. Reviews IT related feasibility study reports (FSRs), Budget Change Proposals (BCPs), policy updates, and other documentation that pertains or includes IT Contracts or IT Procurements.

Performs daily operations for all ITO Contract and Procurement workloads including but not limited to: evaluating new IT Contract Requests; reviewing Statements of Work (SOW), processing exemption requests; processing amendments to existing contracts; reviewing and approving IT Vendor Work Authorizations (WA) and IT Vendor timesheets; participating as an IT Contract Subject Matter Expert on various IT Projects; performing research and analysis on various IT Procurements in which services and goods are requested. Works with the Business Operations Section to make sure critical IT procurements are ordered correctly and delivered on time. Manages the software licensing purchase and renewal process. 


Continually identifies and develops IT Contract process maturity efforts to increase the efficiency and productivity for the ITO Contract & Procurement workloads. Responsibilities includes; 1.) Analysis & Research of current IT Contract Workloads; 2.) Process Re-Engineering and Enhancements to existing IT Contract processes; and 3.) Standardized Reporting for all IT Contracts. IT Contract Specialist will develop; reengineer; recommend; document; streamline; and facilitate all IT Contract Process Maturity efforts. Provides routine updates to ITO and Executive Management on process maturity efforts.

Independently prepare supporting documents for co mpetitive bid processes utilizing state procurement policies and procedures, State Administrative Manual and California Technology Agency guidelines.

You will find additional information about the job in the Duty Statement.

Working Conditions

The Sacramento office is located in a convenient midtown location within walking distance to light rail, restaurants, Capitol Park, and the Golden 1 Center. DBO anticipates moving their Sacramento office to the north Natomas area within the next 5 months.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

Position Details

Job Code #:
JC-187316
Position #(s):
410-113-1402-004
Working Title:
IT Contract Specialist
Classification:
INFORMATION TECHNOLOGY SPECIALIST I
$5,297.00 - $7,099.00 A
$5,825.00 - $7,807.00 B
$6,395.00 - $8,570.00 C
# of Positions:
1
Work Location:
Sacramento County
Job Type:
Permanent, Full Time
Work Shift:
8:00 a.m. - 5:00 p.m.
Work Week:
Monday-Friday

Department Information

The Department of Business Oversight (DBO) protects consumers and oversees financial service providers and products. The DBO supervises the operations of state-licensed financial institutions, including banks, credit unions and money transmitters. Additionally, the DBO licenses and regulates a variety of financial service providers, including securities brokers and dealers, investment advisers, payday lenders and other consumer finance lenders. The DBO offers benefit packages, competitive salary, a robust training program and opportunities for advancement.  

Department Website: http://www.dbo.ca.gov

Special Requirements

Application (Std. 678) must be completed in detail to demonstrate the quality and breadth of work experience necessary to meet the minimum qualifications for this classification. Failure to complete the Std. 678 in its entirety may result in disqualification, (i.e., A resume does not replace and cannot be substituted for the duties performed section of the Employment History portion of the application. 

Please reference “JC-187316 / RPA# 19-ITO0014” in the Job Title section of your State application in order to be considered for this vacancy.  

If education is being used to meet the minimum qualifications, please submit a copy of your transcripts/degree.  
Foreign Degrees must provide Degree Evaluation to verify U.S. equivalency. 


Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 1/24/2020

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process.
Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of Business Oversight
Attn: Julie Nickles
Human Resources Office
1515 K Street, Suite 200
Sacramento, CA 95814

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Julie Nickles
Human Resources Office
1515 K Street, Suite 200
Sacramento, CA 95814
08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

  • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
  • Resume is required and must be included.
  • Statement of Qualifications -

    See the ADDITIONAL INFORMATION section below for details regarding your SOQ response. Resumes and cover letters do not take the place of the SOQ.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
    • 3 or more years of experience with State Contract and Procurement process with a focus on information technology contracts and procurements
    • Proficient experience with Microsoft Office Suite (i.e. Office and Office 365; Excel; MS Project; Visio, Excel)
    • Expertise with Excel and ability to create reports using Excel
    • Experience with IT Procurements related to IT Projects
    • Contract, Procurement, Budget Analyst training
    • Exceptional communication skills both verbally and writing
    • Ability to work cooperatively with others and on teams
    • Ability to plan, coordinate and present data and information to a wide range of audience


    Benefits

    State employees may be eligible for health, dental vision and leave benefits, as well as retirement programs and other benefits.  Benefit eligibility may depend on length of service and may be subject to collective bargaining agreements, which are contracts negotiated between the State of California and emloyee organizations that define employees' wages, horus and conditions of empoyment.  Other possible benefits include:
    • Alternate work Schedules
    • Telework
    • Reimbursement Accounts

     Click Here for more information on the CalHR website.


    Contact Information

    The Human Resources Contact is available to answer questions regarding the position or application process.

    Department Website: http://www.dbo.ca.gov
    Human Resources Contact:
    Julie Nickles
    (916) 327-2443
    julie.nickles@dbo.ca.gov

    Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

    EEO Contact:
    Kevin Morrison
    (916) 322-8862
    kevin.morrison@dbo.ca.gov
    California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

    Additional Information

    STATEMENT OF QUALIFICATIONS (SOQ) is a required document for this job posting.  Failure to submit a SOQ response will disqualify you from continuing to the interview phase of the hiring process.

     

    Your SOQ response should be in 12 pt. Arial font, single spaced and clearly labeled to include your first and last name in the upper left-hand corner. Left, right, top and bottom margins must be 1” and must be no more than one (1) typewritten page (front and back is acceptable).  

     

    Please respond to the following in your SOQ response:

     

    Please provide a summary of your experience managing or working on a complex IT Contract or IT Procurement. Explain why it was complex, what your role was in the effort and how your expertise in the field impacted the effort.

     

    Resumes and cover letters do not take the place of a SOQ.  

     

    ADDITIONAL FILING INSTRUCTIONS

    Please do not provide any personal identifying information on the documents (Social Security Number, Date of Birth, etc.) you submit with your application.  Additionally, do not complete or submit the Equal Employment Opportunity, page 10 of the Std. 678 with your application page.  The EEO page is for examination use only. Furthermore, do not provide any LEAP information with your application package.

    Equal Opportunity Employer

    The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

    It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

    Application Methods:
    Electronic (Using your CalCareer Account)
    By Mail
    Drop-off