Job Posting: LEGAL SECRETARY

California Energy Commission

JC-200532
-
LEGAL SECRETARY
LEGAL SECRETARY

$3,555.00 - $4,675.00 per Month

Final Filing Date: 5/29/2020

Job Description and Duties

California Energy Commission seeks a Legal Secretary in the Chief Counsel’s Office.  

The incumbent is responsible for a variety of difficult and complex legal secretarial duties for attorneys assigned to the Chief Counsel’s Office.  Duties and responsibilities include, but are not limited to, the following:  types, formats, and serves legal pleadings which include petitions, briefs, opinions, notices, motions, subpoenas, subpoenas duces tecum, and declarations in multiple statewide jurisdictions; researches rules of courts; maintains a legal calendar; proficient in marking and generating Table of Contents, Topical Indexes, and Table of Authorities in Microsoft Word program for presentation in litigation; coordinates and schedules court-related hearings and services with specific instructions; prepares the administrative record, identifying and assembling the exhibits and discovery documents; routinely performs a variety of clerical work requiring the ability to adapt to workload and assignment changes; assists co-workers as needed with filings and other office-related work in order to meet deadlines; proofreads legal documents for format style and errors; manages one or more office projects (e.g., Supplies/Equipment Coordinator, Incoming Documents Coordinator, Law Library Coordinator, Timekeeper Coordinator, and Records Management Coordinator); prepares and maintains office case files; makes travel and training arrangements and prepares needed forms; reproduces and assembles documents; and directs public, private, and governmental inquiries to the appropriate person(s).

Please review the Minimum Requirements (or minimum qualifications) within the Class Specification and ensure that your application package clearly indicates how you meet the minimum qualifications.

Please let us know how you heard about this position by taking this brief survey

https://www.surveymonkey.com/r/CECRecruitmentSurvey


You will find additional information about the job in the Duty Statement.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

Position Details

Job Code #:
JC-200532
Position #(s):
535-140-1282-004
Working Title:
LEGAL SECRETARY
Classification:
LEGAL SECRETARY
$3,555.00 - $4,451.00 A
$3,733.00 - $4,675.00 B
# of Positions:
1
Work Location:
Sacramento County
Job Type:
Permanent, Full Time

Department Information

The Energy Resources Conservation and Development Commission (the formal name for the California Energy Commission) was established by the Legislature in 1974 to address the energy challenges facing the state. The California Energy Commission is the state's primary energy policy and planning agency, and leading the state to a 100% clean energy future. Come be a part of the action and join our team today!

Department Website: https://www.energy.ca.gov

Special Requirements

If mailing or dropping off Application Packages in-person, you must clearly indicate the following: 1) eligibility (list, transfer, reinstatement, SROA/Surplus, etc.), 2) JC # 200532, and 3) RPA # 140-321 in the “Explanation Section” of the State Examination/Employment Application (STD. 678). Applications submitted by mail or in-person must include an original signature. Electronic submittal of applications and attachments through jobs.ca.gov is preferred; however, applicants may apply by way of U.S. mail, parcel delivery or courier service, or in person.

Please remove any confidential information (e.g. social security number, date of birth, etc.) as well as any information regarding LEAP eligibility and/or exam scores from your documents prior to submission.

The California Energy Commission, Personnel Services Office is currently closed. We are not accepting applications at our drop off location due to the COVID-19. We will continue receiving hard copy applications sent by mail. Thank you for your understanding.

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 5/29/2020

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process.
Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

California Energy Commission
Attn: RPA 140-321
Personnel Services Office
1516 9th Street, MS-3
Sacramento, CA 95814

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

RPA 140-321
Personnel Services Office
1516 9th Street, MS-3
Sacramento, CA 95814
08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

  • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
  • Resume is required and must be included.
  • Other - Cover Letter - No more than one page in length describing why you are the best candidate for this position.
  • Statement of Qualifications - When completing the SOQ, be sure to title the page “Statement of Qualifications” and include all relevant experience, education, and training for each question below and explain your answers thoroughly. Please include relevant places of employment, pertinent dates, duties performed, etc. when responding to each question. Responses should be no longer than one page, single-spaced with no smaller than 12 point font. The responses must address the following question:

    In your opinion, what are the three most important skills or qualities a Legal Secretary should possess. Please describe why.
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
• Proficient with Microsoft Word, Excel, and Adobe Acrobat Professional • Knowledge of technical legal terms, various legal forms, documents and their processing • Ability to proofread documents: correct spelling, grammar, punctuation and format to ensure that documents have been properly edited and/or replicated and according to Legal procedures and the California Style Manual • Ability to proceed independently from general directions • Ability to prioritize work assignments to ensure completion within established time-frames and by expected deadlines • Ability to work under pressure of a heavy workload and assignments in order to meet work objectives and deadlines • Ability to effectively manage multiple assignments and meet stringent time constraints • Ability to be flexible in adapting to changes in priorities, assignments, and other interruptions which may impact pre-established timelines for completing assignments • Ability to work independently or in a team environment using good tact and judgment • Excellent organizational, written/verbal communication and interpersonal skills • Ability to provide quality customer service, and maintain cooperative relationships • Detail oriented

Benefits

For more details about employee benefits, visit CalHR’s website.

https://www.calhr.ca.gov/Pages/California-State-Civil-Service-Employee-Benefits-Summary.aspx 

Contact Information

The Human Resources Contact is available to answer questions regarding the position or application process.

Department Website: https://www.energy.ca.gov
Human Resources Contact:
Personnel Services
(916) 654-4309
personnelservices@energy.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
Carousel Gore
(916) 654-5067
Carousel.Gore@energy.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Application Methods:
Electronic (Using your CalCareer Account)
By Mail
Drop-off