Job Posting: Associate Accounting Analyst

Department of Business Oversight

Associate Accounting Analyst

$5,406.00 - $6,771.00 per Month

Final Filing Date: 8/14/2020

Job Description and Duties

The Department of Business Oversight (DBO) is recruiting for one permanent/full-time Associate Accounting Analyst position in the Accounting section of the Fiscal Management Office. Position to be located in the Sacramento office. Under general direction of the Accounting Administrator II, the Associate Accounting Analyst performs the following: Reconciliation of agency accounting reports with SCO reconciliation reports. Reconciles agency appropriation accounts and General Ledger (GL) accounts with the SCO. Researches and resolves reconciliation variances. Reviews reports for invalid entries, invalid accounts and abnormal balances. Reviews FI$Cal reports for errors, invalid entries, invalid accounts, and abnormal balances and take corrective action as required.

Incumbent p
reforms monthly reconciliation of bank statement, Office Revolving Fund (ORF) and cash accounts. Prepares monthly Plan of Financial Adjustment (PFA) letters and transaction requests to ensure timely processing of expenditure transfer between the various funding sources at the DBO. Reviews FI$Cal budget reports to verify authority expenditure postings do not exceed appropriation allocations. Researches and ensures resolution of discrepancies between FI$Cal reports and source documents. Prepares year-end financial statements. Monthly run cost and labor distribution process. Updates FI$Cal MEC Dashboard. Monthly run cost process. Please see the attached duty statement for a complete break down of duties. 

You will find additional information about the job in the Duty Statement.

Working Conditions

The Sacramento office is currently located in a convenient midtown location within walking distance to light rail, restaurants, Capitol Park, and the Golden 1 Center.  DBO anticipates moving their midtown office to the north Natomas area by the end of August. The north Natomas office offers FREE PARKING, is easily accessible from INTERSTATES 5 and 80, and is also close to various dining and shopping choices in the Natomas area.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

Special Requirements

Application (Std. 678) must be completed in detail to demonstrate the quality and breadth of work experience necessary to meet the minimum qualifications for this classification.

If education is being used to meet the minimum qualifications, please submit a copy of your transcripts/degree. Foreign Degrees must provide Degree Evaluation to verify U.S. equivalency.

Additional Filing Instructions:

  • You are encouraged to apply electronically through your CalCareers account.
  • If applying with a hard copy application, please reference “JC-210503/RPA#20-FMO0003" in the Job Title section of your State application in order to be considered for this vacancy.
  • A Statement of Qualifications (SOQ) is required according to the specific instructions provided below.
  • College transcripts, if applicable.
  • Hard copy applications not received or postmarked by 5:00 pm on the final filing date will not be accepted.
  • Emailed and faxed applications will not be accepted.

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 8/14/2020

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process.
Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of Business Oversight
Attn: Kiley Hanchen
Human Resources Office
1515 K Street, Suite 200
Sacramento, CA 95814

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Kiley Hanchen
Human Resources Office
1515 K Street, Suite 200
Sacramento, CA 95814
08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

  • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
  • Resume is required and must be included.
  • Statement of Qualifications -

    A Statement of Qualifications (SOQ) is required according to the specific instructions provided below.

    Applicants who do not follow the instructions provided may be disqualified from this recruitment.

    Cover letters and resumes do not take the place of this SOQ requirement.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

Special Personal Characteristics: 
Demonstrated ability to act independently, open-mindedness, flexibility, and tact. 

Skills to:
Apply generally accepted accounting principles(GAAP); ensure compliance with the State Administration Manual (SAM) and Government Code, independently create and maintain MS Excel spreadsheets and MS word documents; at an intermediate proficiency. 

Interpersonal Skills:
Work independently in a team setting. 

Desirable Additional Education:
Preferred additional education includes courses in accounting, statistics, business finance, and mathematics.


State employees may be eligible for health, dental, vision and leave benefits, as well as retirement programs and other benefits.  Benefit eligibility may depend on length of service and may be subject to collective bargaining agreements, which are contracts negotiated between the State of California and employee organizations that define employees’ wages, hours and conditions of employment.  Other possible benefits include:

  • Alternate Work Schedules
  • Telework
  • Reimbursement Accounts

Click here for more information on the California State Civil Service Employee Benefit Summary. The Benefits Summary provides an in-depth review of the benefits afforded by membership in the Public Employees’ Retirement System and the benefits and protections provided to public employees by the State Civil Service Act.

Contact Information

The Human Resources Contact is available to answer questions regarding the position or application process.

Department Website:
Human Resources Contact:
Kiley Hanchen
(916) 327-8914

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
Kevin Morrison
(916) 322-8862
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.


A Statement of Qualifications (SOQ) is required according to these instructions.

The SOQ shall be no longer than one (1) typed page in length and in 12-point Arial font. Please include specific examples. Applicants who do not follow these instructions may be disqualified from this recruitment. Cover letters and resumes do not take the place of this SOQ requirement.


Please address the following:

Describe your experience as it relates to the duty statement. 

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Application Methods:
Electronic (Using your CalCareer Account)
By Mail