Job Posting: Chief, Legislative Affairs

Secretary of State

JC-238395
-
Chief, Legislative Affairs
C. E. A.

$7,442.00 - $10,696.00 per Month

Final Filing Date: 3/1/2021

Job Description and Duties

During the COVID-19 emergency access to the Secretary of State’s building is limited. Examination packets may be dropped off in the Secretary of State Office’s Rotunda in the secured bin marked Human Resources.

Under the general direction of the Secretary of State, the Chief, Legislative Affairs is responsible for the following:

  • Directs the Legislative Program of the Secretary of State; develops the agency’s legislative agenda; monitors State and congressional legislative proposals.
  • As a member of the Administration, establishes and implements comprehensive policies and procedures in its conduct with constituencies including legislative entities; identifies strategies and formulates policy positions on major agency issues impacting the legislative program.
  • Sets policy priorities and resolves policy issues with legislative affairs programs with external entities.
  • In coordination with the Constituent Services Program responds to inquiries from the public regarding Secretary of State programs and activities.
  • Provides oral and written testimony to the Legislature regarding the Secretary of State’s policies and programs.

Minimum Requirements

This position does not have a Classification Specification. Requirements and qualifications for this position can be found in this announcement. For additional questions, please contact the hiring department listed below.

    Additional Documents

    Position Details

    Job Code #:
    JC-238395
    Position #(s):
    785-100-7500-002
    Working Title:
    Chief, Legislative Affairs
    Classification:
    C. E. A.
    $7,442.00 - $10,696.00 A Effective July 1, 2020, in response to the economic crisis caused by the COVID-19 pandemic, the Personal Leave Program 2020 (PLP 2020) was implemented. PLP 2020 requires that each full-time employee receive a 9.23 percent reduction in pay in exchange for 16 hours PLP 2020 leave credits monthly through June 2022. Salaries do not reflect the recent changes.
    # of Positions:
    1
    Work Location:
    Sacramento County
    Job Type:
    Career Executive Assignment - Non Tenured, Full Time

    Department Information

    The Secretary of State's office is comprised of nearly 500 staff who are dedicated to making government more transparent and accessible in the areas of elections, business, political campaigning, legislative advocacy, and historical treasures.

    The position is typically located in the Secretary of State's Sacramento Headquarters however the CEA candidate may be allowed to work out of the Southern California offices.

    Application Instructions

    Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

    Final Filing Date: 3/1/2021

    Who May Apply

    Individuals who are eligible to be appointed to this Career Executive Assignment (CEA) by the State of California.

    How To Apply

    Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

    Address for Mailing Application Packages

    You may submit your application and any applicable or required documents to:

    Secretary of State
    Attn: Marvin Noriel
    1500 11th St - 4th Floor - Suite 475
    Sacramento, CA 95814

    Address for Drop-Off Application Packages

    You may drop off your application and any applicable or required documents at:

    Secretary of State
    Marvin Noriel
    1500 11th St - 4th Floor - Suite 475
    Sacramento, CA 95814
    08:00 AM - 05:00 PM

    Required Application Package Documents

    The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

    • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
    • Resume is optional. It may be included, but is not required.
    • Statement of Qualifications - Candidates are required to submit a Statement of Qualifications following the instructions listed in the Statement of Qualifications and Evaluation Criteria sections below. Candidates that do not submit the Statement of Qualifitions may be diqualified from the examination process.
    Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

    Examination Qualification Requirements

    All applicants must possess the knowledge and abilities, and any other requirements, described in this announcement.

    Note: Eligibility to take a CEA examination does not require current permanent status in the civil service.

    General Qualifications

    State civil service employees must possess essential general qualifications including integrity, initiative, dependability, good judgment, and ability to work cooperatively with others.

    Knowledge and Abilities

    Applicants must demonstrate the ability to perform high administrative and policy – influencing functions effectively. Such overall ability requires possession of most of the following more specific knowledge and abilities:

    • Knowledge of the organization and functions of California State Government including the organization and practices of the Legislature and the Executive Branch; principles, practices, and trends of public administration, organization, and management; techniques of organizing and motivating groups; program development and evaluation; methods of administrative problem solving; principles and practices of policy formulation and development; and personnel management techniques; the department’s or agency’s Equal Employment Opportunity Program objectives; and a manager’s role in the Equal Employment Opportunity Program.
    • Ability to plan, organize, and direct the work of multidisciplinary professional and administrative staff; analyze administrative policies, organization, procedures and practices; integrate the activities of a diverse program to attain common goals; gain the confidence and support of top level administrators and advise them on a wide range of administrative matters; develop cooperative working relationships with representatives of all levels of government, the public, and the Legislature and Executive branches; analyze complex problems and recommend effective courses of action; and prepare and review reports; and effectively contribute to the department’s or agency’s Equal Employment Opportunity objectives.

    These knowledge and abilities are expected to be obtained from the following kinds of experience with substantial participation in the formulation, operation and/or evaluation of program policies (experience may have been paid or volunteer; in State service, other government settings, or in a private organization):

    CEA Level A - Responsible for broad administrative and program activities, including the execution and/or evaluation of program policies.

    CEA Level B - Responsible for extensive managerial and program administration or broad program manager experience with substantial participation in the formulation, operation, and/or evaluation of program policies.

    CEA Level C - Responsible for extensive highly professional influence and contributes to program, policy, and the methods to provide professional services needed to set policies, to meet the mission of the State department and often exercising technical and or professional skills that are required at this level.

    Examination Information

    The results of this examination will only be used to fill the position of Chief, Legislative Affairs with the Secretary of State; the results of this examination may be used to fill subsequent vacancies for this position for a period of up to twelve months. 

    If you meet the requirements stated in this announcement, you may take this competitive examination. Possession of the Examination Qualifications requirements does not assure a place on the eligible list. Your performance in the examination will be compared with the performance of others who take this examination, and all successful candidates will be ranked according to their scores.

    A minimum rating of 70% must be attained in the Examination to obtain list eligibility for this position. All candidates will receive written notification of their examination results.

    The results of this examination will only be used to fill this position. Applications will be retained for twelve months.

    Hiring interviews for the Job may be conducted with the most qualified candidates.

    The examining Department reserves the right to revise the examination plan to better meet the needs of the service, if the circumstances under which this examination was planned change. Such revision will be in accordance with civil service law and rules and all competitors will be notified.

    Special Testing Arrangements

    If you have a disability and need special testing arrangements, answer the Reasonable Accommodations question appropriately on your Application (STD 678). You will be contacted to make specific arrangements. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this announcement.

    Statement of Qualifications

    Describe/give examples or your experience as it relates to outreach to constituenciesThe examination process will consist of a Statement of Qualifications evaluation.  The Statement of Qualifications will be used to evaluate education and experience as it relates to the “Evaluation Criteria” listed below.  The evaluation will constitute 100% of the candidate’s score.  In order to obtain a position on the eligible list, a minimum rating of 70% must be attained.  
    The examination process will consist of a Statement of Qualifications evaluation. The Statement of Qualifications will be used to evaluate education and experience as it relates to the “Evaluation Criteria” listed below. The evaluation will constitute 100% of the candidate’s score. In order to obtain a position on the eligible list, a minimum rating of 70% must be attained. The Statement of Qualifications shall be no more than three pages in length, using 12 point font, and numbered in the same order; it should include any relevant education, training and/or certificates earned that would contribute to the applicant’s success in the position.


    Evaluation Criteria

    Candidates should describe in detail their experience relevant to each of the factors listed below, examples should be provided to justify the experience described.  The factors that will be utilized in the evaluation are:

    1. Knowledge of the Secretary of State's programs.
    2. Knowledge and expertise in matters related to legislation.
    3. Demonstrated ability to develop and implement objectives related to legislative proposals.
    4. Administrative experience dealing with members of the Legislature, high-level governmental officials, the media, and the public.
    5. Strong management and leadership skills and the demonstrated ability to function effectively as a member of a top management team.
    6. Solid communication skills and the ability to effectively represent SOS before a wide range of audiences.


      Equal Opportunity Employer

      The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

      It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

      Application Methods:
      Electronic (Using your CalCareer Account)
      By Mail
      Drop-off