Job Posting: Court Reporter

Department of Industrial Relations

Court Reporter

$5,864.00 - $7,338.00 per Month

Final Filing Date: Until Filled

Job Description and Duties

Under direction of the Chief Hearing Reporter and Presiding Workers’ Compensation Judge, the Hearing Reporter provides assistance and support to Workers’ Compensation Judges and to the Department of Industrial Relations in adjudication and administrative matters. Takes verbatim accounts of conferences, hearings, trials, and other formal meetings in machine shorthand. Takes and transcribes dictated summaries of hearings. Prepares verbatim transcripts and other legal or administrative documents using computer-aided transcription and word-processing software. Enters statistical data in data management programs. Copies and scans documents using various office equipment. Performs incidental related clerical and stenographic work.

Effective July 1, 2020, State employees are subject to a 9.23% salary reduction in exchange for up to 16 hours of the Personal Leave Program 2020 (PLP 2020) per month. For more information, please visit the Bargaining Contracts page on the California Department of Human Resources (CalHR) website at

Applications may be screened and only the most competitive will be invited for an interview. This advertisement will run until filled with the following cutoff dates for review of application: the 3rd Friday of each month.

You will find additional information about the job in the Duty Statement.

Working Conditions

The incumbent works in a smoke-free environment. Work may be performed in high-rise buildings with elevators and stairs or in courtrooms/offices at ground level, under LED lighting, controlled temperature, quiet to moderate noise levels. Cubicle with computer, phone, and other office equipment. Sitting, standing, and repetitive movements that are consistent with operating stenographic and other office equipment to perform job functions. Lifting and carrying up to 15 pounds for transporting stenotype equipment and documents. May require travel to other locations throughout the state.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

Position Details

Job Code #:
Position #(s):
Working Title:
Court Reporter
$5,864.00 - $7,338.00
# of Positions:
Work Location:
Alameda County
Job Type:
Permanent, Full Time
Department of Industrial Relations

Department Information

The position is located at 1515 Clay Street, Oakland, CA 94612 

The Department of Industrial Relations (DIR) was established in 1927. Its mission is to improve working conditions for California's wage earners and to advance opportunities for profitable employment in California. DIR administers and enforces laws governing wages, workplace safety and health, apprenticeship training programs, and medical care and other benefits for injured workers.

The Division of Workers' Compensation (DWC) monitors the administration of workers' compensation claims, and provides administrative and judicial services to assist in resolving disputes that arise in connection with claims for workers' compensation benefits.

DWC's mission is to minimize the adverse impact of work-related injuries on California employees and employers.

Electronic Submission of Applications preferred. Application Packages maybe submitted electronically through your CalCareer Account by 11:59 p.m. on or before the above final filing date.  Please only submit ONE application. Electronic applications submitted through your CalCareer Account are highly recommended and will be received/processed faster than other methods of filing.
Department Website:

Application Instructions

Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: Until Filled

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s). Temporary Appointments may be considered if conditions warrant. Temporary Appointments may be made to anyone regardless of eligibility. Temporary Appointments may not exceed 9 months and will require eligibility to be obtained through an examination process in order to transition to a permanent appointment.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process.
Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of Industrial Relations
Attn: Personnel Recruitment & Hiring Unit
1515 Clay St., Suite 409
Oakland, CA 94612

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Department of Industrial Relations
Personnel Recruitment & Hiring Unit
1515 Clay St., Suite 409
Oakland, CA 94612
09:00 AM - 04:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

  • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
  • Resume is optional. It may be included, but is not required.
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
• Knowledge of grammar, spelling, punctuation, and sentence structure to ensure that written materials are free of errors;
• Knowledge of legal, medical, and other technical terminology;
• Knowledge of customary hearing procedures;
• Knowledge of computer-aided transcription (CAT) software;
• Skill to adapt to changing situations and maintain a calm and even disposition under trying circumstances;
• Skill to act impartially towards all parties during a proceeding;
• Skill to follow oral and written directions;
• Skill to complete assignments in a timely and efficient manner;
• Skill to operate the stenographic machine at the speed required to effectively report all proceedings;
• Ability to read and write English at a level equivalent to completion of the twelfth grade and as required for successful job performance;
• Ability to take dictation at the rate of 200 words per minute in shorthand or machine shorthand writing;
• Ability to record hearings verbatim continuously for several hours and transcribe notes with skill, speed, and accuracy after an interval of time;
• Ability to type at a rate of not less than 50 net words per minute;
• Ability to dictate accurately and clearly from notes;
• Ability to hear normally;
• Ability to maintain consistent and regular attendance;
• Ability to develop and maintain knowledge and skills related to specific tasks, methodologies, materials, tools, and equipment;
• Ability to work independently and as part of a team;
• Ability to tactfully interrupt court proceedings to clarify testimony;
• Ability to maintain and balance priorities to ensure a consistent workflow.


• Health, dental, and vision benefits
• Paid sick and vacation
• California State holiday pay
• 401 (k) and 457 plans
• Retirement (CalPERS)
• Employee Assistance Program (EAP)
• Public Transit Subsidy

General State Employment Benefits and Protections

Click here to view more information about the outstanding benefits offered to State employees.

Contact Information

The Human Resources Contact is available to answer questions regarding the position or application process.

Department Website:
Human Resources Contact:
Certification Unit
(800) 564-0771

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
DIR EEO Officer
(510) 285-3080
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Additional Information

Preference will be given to persons with State Restriction of Appointments (SROA) or Surplus status. Applicants must attach a copy of their most recently dated letter that specifies their designation as either SROA or surplus candidate as proof.

Qualified candidates must have eligibility in State employment, be in a reachable rank on an employment list for this classification, be currently in this classification, or have transfer eligibility to this classification.

If you do not hear from us in 4-6 weeks, you may assume the position has been filled by another applicant. Please note that all additional vacancies that become available may be added to this advertisement.

Please note that the Exam and Certification Online System (ECOS) does not allow you to resubmit your application once you withdraw it. If you have any updates to your online application, please contact the Personnel, Recruitment, & Hiring Unit at (800) 564-0771.

DIR Mission and Core Values

Our mission is to protect and improve the welfare and working conditions for California's wage earners and to advance opportunities for profitable employment in California. DIR is also committed to ensuring that all employers comply with labor laws in California to support a fair and thriving business environment.

Integrity - We fulfill the promise of our mission through fair, honest and ethical behavior.

Service - We are committed to responsibly serving the public and value their trust.

Respect - We treat others with dignity, courtesy and consideration.

Quality - We take pride in providing the public with accurate and timely services.

Transparency - We conduct ourselves with openness and accountability in all aspects of our work.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Application Methods:
Electronic (Using your CalCareer Account)
By Mail