Job Posting: Examination Proctor

Department of Human Resources

Examination Proctor

$15.74 - $16.86 per Hour

Final Filing Date: Until Filled

Job Description and Duties

The Merit System Services (MSS) Program administers Local Agency Personnel Systems for merit-based programs in 25 of California’s 58 counties.  The MSS Program performs recruitment and selection duties for the Department of Social Services and Child Support Services of these counties.  Part of these duties include administration of written and oral examinations.  The MSS Program relies on Examination Proctors to administer written examinations.  Examination Proctors receive direction from and report to the MSS Program Manager, and/or MSS Program Analyst(s). 

The MSS Program is hiring Examination Proctors for the following counties: Alpine, Amador, Colusa, Inyo, Lake, Lassen, Madera, Merced, Modoc, Mono, San Benito and Sierra.  While residence in these counties is not required, candidates residing in close proximity are preferred. 

Examination Proctors act as the administrator of written examinations. Examination Proctors shall receive exam materials ahead of an exam and are responsible for the security of the confidential exam materials throughout the exam process. They set up the exam site and provide instructions on exam procedures to the Assistant Examination Proctors. They check in exam candidates if a receptionist is not provided. They verify candidate information (which may be confidential) and provide instructions to the candidates throughout the exam process. Examination Proctors maintain order and the proper atmosphere for exam candidates; they report incidents that occur during the exam process and may excuse candidates who disrupt the process or fail to adhere to the instructions provided. They are also responsible for collecting, organizing and returning all exam materials and documents to the MSS Program. Training is required and shall be provided locally or online.

Examination Proctors typically administer written examinations on Saturdays and are used on an as-needed or minimum basis.

Please refer to the "Application Instructions" for information on how to apply.

You will find additional information about the job in the Duty Statement.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

Position Details

Job Code #:
Position #(s):
Working Title:
Examination Proctor
$15.74 - $16.86
# of Positions:
Work Location:
United States
Job Type:
Non-Tenured, Intermittent

Department Information

The California Department of Human Resources (CalHR) is responsible for issues related to employee salaries and benefits, job classifications, civil rights, training, exams, recruitment and retention. For most employees, many of these matters are determined through the collective bargaining process managed by CalHR.


Our Vision: To be the premier leader and trusted partner in innovative human resources management.


Our Mission: To provide exceptional human resources leadership and services with integrity, respect and accountability to state departments and all current and prospective employees.

Department Website:

Special Requirements

Within your application, be certain to highlight the number of exams that you have proctored, any teaching experience, any experience in directing adults in group activities, and education achieved.

Applicants on public assistance under the CalWORKS Program/Temporary Assistance for Needy Families (TANF) will be given priority consideration per California Government Code 19063-19063.8. A letter from the County Welfare department verifying CalWORKS/TANF status must be submitted with your application or you will not be given priority consideration.

Application Instructions

Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: Until Filled

Who May Apply

This is a non-testing Classification, therefore, anyone meeting the Minimum Qualifications listed on the Classification Specification may apply for this position. Individuals in specific programs, such as the Welfare to Work Program, are encouraged to apply and will be given priority according to the applicable Laws and Rules. Please note on your application your current participation in these programs.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process.
Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of Human Resources
Attn: Nicole Vigil
1515 S Street, North Building, Suite 500
Sacramento, CA 95811-7258

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Department of Human Resources
Nicole Vigil
1810 16th Street
Sacramento, CA 95811-7258
Please contact the Human Resources contact listed below to schedule a drop off time.
08:00 AM - 04:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

  • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
  • Resume is optional. It may be included, but is not required.
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
  • Experience proctoring exams, teaching, and/or directing adults in group activities.

  • Graduation from an accredited college or university.

  • Punctual and dependable, must be on time to start exams on time and able to keep the schedule of the exam. 

  • Leadership skills, ability to work with limited to no on-site supervision, and work independently with little or no direction. 

  • Ability to be organized and analytical, follow provided directions and check the work of others to ensure all forms have been completed are legible, and accounted for. 

  • Ability to operate standard office equipment such as, but not limited to; a personal computer (desktop or laptop models), paper shredder, basic calculator, and a document system (copier, facsimile, imaging).

  • Ability to communicate effectively, provide leadership, speak clearly and provide clear instructions.

  • Ability to sustain prolonged sitting and/or standing and stay alert.

  • Ability to be dynamic; work well under pressure and adjust to changing conditions, timelines/deadlines, and other circumstances during an examination with short notice.

Contact Information

The Human Resources Contact is available to answer questions regarding the position or application process.

Department Website:
Human Resources Contact:
Nicole Vigil
(916) 323-2756

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
RA Coordinators
(916) 324-3235
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.


Multiple positions may be filled from this recruitment.

Cut Off Dates

Cut off dates are the 1st and the 15th of each month, and selections can be made. However, the Job Control will remain open until all vacancies are filled.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Application Methods:
Electronic (Using your CalCareer Account)
By Mail