Job Posting: Contracts Analyst

Department of Justice

JC-258158
-
Contracts Analyst
ASSOCIATE GOVERNMENTAL PROGRAM ANALYST

$5,383.00 - $6,739.00 per Month

Final Filing Date: 7/30/2021

Job Description and Duties


Are you a creative problem solver with critical thinking skills? Then this is the position for you! The Department of Justice, Office of Human Resources is looking for a highly motivated individual who enjoys working in a positive team environment to join our Operations Team.

Under the general direction of the Staff Services Manager I (SSM I), the Associate Governmental Program Analyst (AGPA) provides the full range of the more complex and varied analytical duties including, but not limited to, contract management, interagency agreements, and medical/drug screening for potential departmental candidates. The AGPA independently analyzes program needs and composes Scope of Works for solicitation packages and contracts. The AGPA also serves as a liaison to the Division of Operations (OPS), Office of Fiscal Services (OFS) to assist in composing all contract advertising and solicitation packages (including Invitations for Bid, Requests for Proposal, and certified small business informal price quotes), exemptions from advertising requests and justifications, contract amendments, and contract renewals. Independently responds to agency correspondence concerning contract issues (e.g., overbilling/under billing, outside of the scope of agreement, etc.). Prepares invoice disputes regarding non-timely payment issues, and prepares monthly billing spreadsheets for submission to the OPS, OFS. Consults with OHR staff and contract agencies, analyzes information received, and resolves billing disputes.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

Additional Documents

Position Details

Job Code #:
JC-258158
Position #(s):
420-057-5393-XXX
Working Title:
Contracts Analyst
Classification:
ASSOCIATE GOVERNMENTAL PROGRAM ANALYST
$5,383.00 - $6,739.00
STAFF SERVICES ANALYST (GENERAL)
$3,448.00 - $5,604.00
# of Positions:
1
Work Location:
Sacramento County
Job Type:
9 Month Limited Term - Full Time
Work Shift:
Day
Work Week:
Monday-Friday

Department Information

  • This position is located in the Division of Operations, Office of Human Resources, Payroll and Benefit Services, Operations Team. 
  • Please disregard the SROA/Surplus language below, as the Department of Justice requires applicants to submit their SROA/Surplus Letter if that is the basis of their eligibility. 
  • For more information about the Department please visit the Attorney General’s website at www.oag.ca.gov.

 

Special Requirements

  • A fingerprint check will be required. 
  • Clearly indicate the Job Control Code (JC-258158) and the title of this position in the “Examination or Job Title(s) For Which You Are Applying” section located on the first page of your State Application. 
  • Please be certain that your application package is thorough and completely filled out describing in detail your background experience and/or education and duties.
  • If you are using education to meet the minimum qualifications for this position, you must submit a copy of your transcript or diploma. An official transcript will be required upon appointment.

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 7/30/2021

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process.
Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of Justice
Attn: Jamie Dakins (JC-258158)
1300 I Street Suite 720
Sacramento, CA 95814

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Department of Justice
Jamie Dakins (JC-258158)
1300 I Street Suite 720
Sacramento, CA 95814
08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

  • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
  • Resume is required and must be included.
  • Statement of Qualifications - An SOQ is a narrative discussion regarding how your education, training, experience, and skills meet the Desirable Qualifications for the position. In addition, the SOQ serves as documentation of each applicant’s ability to present information clearly and concisely in writing. Cover letters and resumes do not take the place of SOQs. The SOQ must be typed, single spaced, no more than 2 pages in length and 12 point font. Applicants who do not follow these requirements may be disqualified from the recruitment. Please see the additional SOQ related section below for prompts.
  • Other -

    Click on the following link to complete the California Department of Justice Recruitment Survey: https://www.surveymonkey.com/r/NC8SQ6N

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
  • Strong organizational skills 
  • Experience working independently performing analytical and technical contract  management and procurement duties 
  • Experience working with state control agencies and external customers, orally  and  in writing, to resolve complex contract and/or procurement issues 
  • Knowledge of civil service laws, rules, and regulations pertaining to contract administration 
  • Ability to show initiative, take a proactive approach to work, and follow through on action items and goals
  • Ability to communicate with all levels of departmental staff, up to and including executive management 
  • Knowledge and/or experience managing projects 
  • Experience maintaining confidential information and records 
  • Experience managing multiple and changing priorities 
  • Demonstrate good judgment

Benefits

Benefit Information - Please access this link for information on benefits afforded to employees who work for the State of California - https://www.calhr.ca.gov/Pages/California-State-Civil-Service-Employee-Benefits-Summary.aspx

General State Employment Benefits and Protections

Click here to view more information about the outstanding benefits offered to State employees.

Contact Information

The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.

Human Resources Contact:
Jamie Dakins
(916) 210-6546
jamie.dakins@doj.ca.gov
Hiring Unit Contact:
Jamie Dakins
(916) 210-6546
jamie.dakins@doj.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
EEO Officer
(916) 210-7580
EERROffice@doj.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Additional SOQ Information

In your SOQ, please address and number the SOQ responses in the same order as listed below. The SOQ should be no more than 2 pages in length and address the following Desirable Qualifications:

  1. Experience working with state control agencies and internal and external customers (up to and including executive management) orally and in writing to resolve complex contract issues 
  2. Knowledge and/or experience managing projects, ideally focused on contract administration and procurement 
  3. Experience managing multiple and changing priorities, and meeting deadlines

Additional Information

The Department of Justice, Human Resources Office is located in the heart of vibrant downtown Sacramento, within easy walking distance of many restaurants and Caesar Chavez Park. For those employees who take public transit, we offer the convenience of a nearby light rail station. For those employees who commute, employee-paid parking is available close to the building.

Additional Application Filing Information: Please note, if using the United States Postal Service for delivery, there is no guarantee that your application will be date stamped and will arrive by the final filing date. If your application does not have a postmark or date stamp and arrives after the final filing date, your application will not be accepted. Therefore, to ensure timely delivery of your application, it is recommended that you use either electronic delivery, parcel service, or certified mail. Using one of these options will provide proof of delivery prior to the final filing date.

This is a 9- month limited term position, but it may be extended to a maximum of 24 months and/or may become a permanent position based upon operational need.

Flexible schedules and telecommuting options available.

This is a re-advertisement of JC-252566. If you previously applied for this Job Control, you do not need to re-apply as all previous applications are being considered.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Application Methods:
Electronic (Using your CalCareer Account)
By Mail
Drop-off