Job Posting: Director of Administrative Services

Commission on Teacher Credentialing

JC-259425
-
Director of Administrative Services
C. E. A.

$10,360.00 - $12,341.00 per Month

Final Filing Date: Until Filled

Job Description and Duties

Join the leadership team of the California Commission on Teacher Credentialing (CTC)—the nation’s oldest professional standards board for the education profession! CTC employs over 150 dedicated individuals who achieve the agency’s mission through licensing the education workforce, setting standards for preparation and accrediting educator preparation programs, and monitoring professional educator conduct. The CTC is a dynamic, high energy work environment, where a team-oriented approach to complex problem solving is encouraged and skills and leadership development of its employees is a priority.

The Director of Administrative Services (ASD Director) reports to the Commission’s Chief Deputy Director, and has direct management responsibility for the Fiscal and Business Services Unit, the Office of Human Resources, and the Enterprise Technology Support Services Unit. The incumbent directs and coordinates all administration services, has responsibility for establishing policy and procedures that are in concert with the Commission’s mission and strategic plan, and serves as the agency’s principal liaison with the Department of Finance and other control agencies on matters falling within the of Administrative Services Division scope. The ASD Director may represent the Commission at legislative budget hearings.

 

The ideal candidate will be a forward-thinking leader who is collaborative, resourceful, and savvy with project management. Experience with budget policy and development, human resources management, facility management, procurement and information technology is key for this role. We are looking for someone who has deep administrative management experience and the ability to motivate and bring out the best in their staff.

You will find additional information about the job in the Duty Statement.

Minimum Requirements

This position does not have a Classification Specification. Requirements and qualifications for this position can be found in this announcement. For additional questions, please contact the hiring department listed below.

    Position Details

    Job Code #:
    JC-259425
    Position #(s):
    192-403-7500-001
    Working Title:
    Director of Administrative Services
    Classification:
    C. E. A.
    $10,360.00 - $12,341.00 B
    # of Positions:
    1
    Work Location:
    Sacramento County
    Job Type:
    Career Executive Assignment - Non Tenured, Full Time

    Department Information

    The Commission on Teacher Credentialing is an independent standards board for the education profession in California charged with setting standards for the preparation and licensure of educators, accrediting institutions that prepare educators for service in the public schools (PreK through grade 12 and adult education), issuing credentials to individuals who have met requirements, and taking disciplinary action against teachers who have engaged in misconduct.  The Commission meets six times per year and consists of nineteen members, fourteen appointed by the Governor, one serving as a representative for the Superintendent of Public Instruction, and four serving as ex officio representatives of California’s higher education systems.  The Commission appoints an Executive Director, who employs a staff of 155 individuals to carry out its work.  The Administrative Services Division is one of five divisions in the agency, and is responsible for ensuring excellence, effectiveness and efficiency in the Commission’s operational areas of human resources management, fiscal and business services, and enterprise technology support services.

     

    For more information on the Commission please see: https://www.ctc.ca.gov/commission/default

    Special Requirements

    • The position(s) require(s) a Background Investigation be cleared prior to being hired.

    Application Instructions

    Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

    Final Filing Date: Until Filled

    Who May Apply

    Individuals who are eligible to be appointed to this Career Executive Assignment (CEA) by the State of California.

    How To Apply

    Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

    Address for Mailing Application Packages

    You may submit your application and any applicable or required documents to:

    Commission on Teacher Credentialing
    Attn: Office of Human Resources
    1900 Capitol Ave
    Sacramento, CA 95811

    Address for Drop-Off Application Packages

    You may drop off your application and any applicable or required documents at:

    Commission on Teacher Credentialing
    Office of Human Resources
    1900 Capitol Ave
    Sacramento, CA 95811
    08:00 AM - 05:00 PM

    Required Application Package Documents

    The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

    • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
    • Resume is required and must be included.
    • Statement of Qualifications - See Statement of Qualifications Instruction section below for detailed instructions on how to complete the Statement of Qualifications.
    Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

    Examination Qualification Requirements

    All applicants must possess the knowledge and abilities, and any other requirements, described in this announcement.

    Note: Eligibility to take a CEA examination does not require current permanent status in the civil service.

    General Qualifications

    State civil service employees must possess essential general qualifications including integrity, initiative, dependability, good judgment, and ability to work cooperatively with others.

    Knowledge and Abilities

    Applicants must demonstrate the ability to perform high administrative and policy – influencing functions effectively. Such overall ability requires possession of most of the following more specific knowledge and abilities:

    1. Knowledge of the organization and functions of California State Government including the organization and practices of the Legislature and the Executive Branch; principles, practices and trends of public administration, organization, and management; techniques of organizing and motivating groups; program development and evaluation; methods of administrative problem solving; principles and practices of policy formulation and development; personnel management techniques; the Department’s or Agency’s Equal Employment Opportunity (EEO) Program objectives; and a manager’s role in EEO.

    2. Ability to plan, organize and direct the work of multi-disciplinary professional and administrative staff; analyze administrative policies, organizational procedures and practices; integrate the activities of a diverse program to attain common goals; gain the confidence and support of top level administrators and advise them on a wide variety of administrative matters; develop cooperative working relationships with representatives of all levels of government, the public and the Legislative and Executive Branches; analyze complex problems and recommend effective courses of action; prepare and review reports; and effectively contribute to the Department’s or Agency’s EEO objectives.

    These knowledge and abilities are expected to be obtained from experience that includes substantial participation in the formulation, operation and/or evaluation of program policies and direct management of administrative services including fiscal and business services (budget development and management; procurement; contracting; building management); human resources (pay and classification, labor and collective bargaining, transactions, etc.), and/or information technology services.

    These knowledge and abilities are expected to be obtained from the following kinds of experience with substantial participation in the formulation, operation and/or evaluation of program policies (experience may have been paid or volunteer; in State service, other government settings, or in a private organization):

    CEA Level A - Responsible for broad administrative and program activities, including the execution and/or evaluation of program policies.

    CEA Level B - Responsible for extensive managerial and program administration or broad program manager experience with substantial participation in the formulation, operation, and/or evaluation of program policies.

    CEA Level C - Responsible for extensive highly professional influence and contributes to program, policy, and the methods to provide professional services needed to set policies, to meet the mission of the State department and often exercising technical and or professional skills that are required at this level.

    Desirable Qualifications

    In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
    1. Knowledge and experience with civil service budgets, accounting systems, procurement procedures, budgetary forecasting and fiscal analysis.
    2. Knowledge of and ability to apply the laws and rules related to human resource management in California State Service.
    3. Experience identifying information technology needs of an organization and ensuring the proper processes and resources are in place to address those needs.
    4. Demonstrated leadership experience in operational policy and program development and management.
    5. Excellent leadership skills, business acumen and ability to effectively manage, lead and supervise multidisciplinary teams.
    6. Experience overseeing operational and customer service performance measures to ensure accountability.
    7. An effective approach and ability to establish, articulate, and implement clear operational priorities and processes for meeting the Commission's strategic goals.
    8. Leadership experience in advacing diversity, equity and inclusion in the workplace.
    9. Demonstrated ability to communicate information clearly and concisely, both verbally and in writing.  Demonstrated experience with public speaking and making presentations.
    10. Demonstrated experience with effective collaboration to gain the confidence and support of top-level administrators and advise them on a wide range of administrative matters, operations, and policies.  Ability to partner with senior leaders to identify and mitigate program, reputational, political, and operational risk.
    11. Excellent interpersonal/communication skills, problem solving, and management and leadership skills to ensure successful performance in a senior leadership role.  Demonstrated ability to establish productive working relationships with employess, management and stakeholders.

    Examination Information

    If you meet the requirements stated in this announcement, you may take this competitive examination. Possession of the Examination Qualifications requirements does not assure a place on the eligible list. Your performance in the examination will be compared with the performance of others who take this examination, and all successful candidates will be ranked according to their scores.

    A minimum rating of 70% must be attained in the Examination to obtain list eligibility for this position. All candidates will receive written notification of their examination results.

    The results of this examination will only be used to fill this position. Applications will be retained for twelve months.

    Hiring interviews for the Job may be conducted with the most qualified candidates.

    The examining Department reserves the right to revise the examination plan to better meet the needs of the service, if the circumstances under which this examination was planned change. Such revision will be in accordance with civil service law and rules and all competitors will be notified.

    Special Testing Arrangements

    If you have a disability and need special testing arrangements, answer the Reasonable Accommodations question appropriately on your Application (STD 678). You will be contacted to make specific arrangements. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this announcement.

    Benefits

    Benefits include paid vacation and sick leave, paid holidays and other types of leave, comprehensive health, dental, and vision benefits with a variety of choices, and CalPERS retirement options (the nation’s largest public pension plan). For more details about employee benefits, visit the California Department of Human Resources website.

    https://www.calhr.ca.gov/employees/pages/salary-and-benefits.aspx

    General State Employment Benefits and Protections

    Click here to view more information about the outstanding benefits offered to State employees.

    Contact Information

    The Human Resources Contact is available to answer questions regarding the position or application process.

    Human Resources Contact:
    Casey Martino
    (916) 323-7157
    cmartino@ctc.ca.gov

    Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

    EEO Contact:
    Rhonda Brown
    (916) 322-6253
    RBrown@ctc.ca.gov
    California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

    Statement of Qualifications Instructions

    The Statement of Qualifications (SOQ) serves as the CEA Examination; no additional examination needs to be completed via CalCareers.

     

    The Statement of Qualifications (SOQ) must specifically address the desirable qualifications listed above. When responding to these items, applicants must follow these guidelines:

    • The SOQ should be numbered in the same order as the desirable qualifications listed below.
    • The SOQ should be typed in 12-point Arial font, single-spaced, on letter sized paper (8.5” x 11”), and no more than three pages total.
    • Responses should be complete, specific, clear, concise, and include specific examples of your experience in the relevant areas.
    • Please note: resumes and cover letters will not be considered a substitute for the SOQ. 

    Equal Opportunity Employer

    The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

    It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

    Application Methods:
    Electronic (Using your CalCareer Account)
    By Mail
    Drop-off