Please note:

In response to increases in COVID-19 cases, California Department of Human Resources (CalHR) is implementing COVID-19 testing of all unvaccinated state employees working on site as an additional health and safety standard to protect the state workforce and the public it serves. Any employee seeking exemption from COVID-19 testing must provide evidence of vaccination.

Job Posting: Office Technician in the Registry of Charitable Trusts Section

Department of Justice

JC-271478
-
Office Technician in the Registry of Charitable Trusts Section
OFFICE TECHNICIAN (TYPING)

$3,287.00 - $4,114.00 per Month

Final Filing Date: 10/25/2021

Job Description and Duties

The Registry of Charitable Trusts (Registry) is responsible for identifying, registering, collecting, and maintaining public records for California charities, nonprofit organizations, and their fundraisers. We are looking for a highly motivated and hard-working Office Technician (OT) to assist with a wide variety of clerical and office support functions. The incumbent will assist in processing applications, reports, and payments submitted by charities. The incumbent will be responsible for following up with charitable organizations and for sending out letters and notices in support of the programs.

The incumbent will help coordinate the intake of mail, processing of documents for scanning, upload, and storage.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

Additional Documents

Position Details

Job Code #:
JC-271478
Position #(s):
420-419-1139-XXX
Working Title:
Office Technician in the Registry of Charitable Trusts Section
Classification:
OFFICE TECHNICIAN (TYPING)
$3,287.00 - $4,114.00 A
# of Positions:
4
Work Location:
Sacramento County
Job Type:
Permanent, Full Time
Facility:
PRD - Belen Eszlinger
Work Shift:
8:00 AM - 5:00 PM
Work Week:
Monday - Friday

Department Information

• This position is located in the Public Rights Division, Registry of Charitable Trusts.

• This is a new recruitment. However, if you previously applied for job control JC-258928,
 you do not need to reapply. Your application may be considered.

• Please disregard the SROA/Surplus language below, as the Department of Justice requires applicants to submit their SROA/Surplus Letter if that is the basis of their eligibility.

• For more information about the department please visit the Attorney General’s website at www.oag.ca.gov

Special Requirements

  • The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the CalCareers.ca.gov website.

• A fingerprint check will be required.

• Clearly indicate the basis of your eligibility in the “Explanations” section located at the bottom of page one on your state application. LEAP eligibility should not be disclosed in the application.

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 10/25/2021

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process.
Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of Justice
Attn: Belen Eszlinger (JC-271478) OT in Sacramento
1300 I Street, 10th Floor
Sacramento, CA 95814

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Department of Justice
Belen Eszlinger (JC-271478) OT in Sacramento
1300 I Street, 10th Floor
Sacramento, CA 95814
08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

  • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
  • Resume is required and must be included.
  • Statement of Qualifications -

    Please provide examples of situations where you demonstrated critical thinking, ingenuity, problem solving skills, adaptability, teamwork, time management, accuracy, and/or the ability to meet critical deadlines. (No more than two pages.)

  • Other -

    Click on the following link to complete the California Department of Justice Recruitment Survey: https://www.surveymonkey.com/r/NC8SQ6N

     

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

Well-qualified candidates will be able to communicate effectively both verbally and in writing; work tactfully with members of various charitable organizations, the press and the general public; work independently, cooperatively and effectively with a wide range of people at various levels; have good organizational and computer skills; be detail oriented; possess the ability to handle multiple priorities; and work effectively in a team environment. This position requires a high degree of professionalism. Candidates should demonstrate initiative and willingness to assume responsibility. A good attendance record is highly desired.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Contact Information

The Hiring Unit Contact is available to answer questions regarding the position or application process.

Hiring Unit Contact:
Scott De Medeiros
210-7856 ext:
scott.demedeiros@doj.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
EEO Officer
(916) 210-7580
EERROffice@doj.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Additional Information on Application Filing

Please note, if using the United States Postal Service for delivery, there is no guarantee that your application will be date stamped and will arrive by the final filing date. If your application does not have a postmark or date stamp and arrives after the final filing date, your application will not be accepted. Therefore, to ensure timely delivery of your application, it is recommended that you use either electronic delivery, parcel service, or certified mail. Using one of these options will provide proof of delivery prior to the final filing date.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Application Methods:
Electronic (Using your CalCareer Account)
By Mail
Drop-off