Please note:

In response to increases in COVID-19 cases, California Department of Human Resources (CalHR) is implementing COVID-19 testing of all unvaccinated state employees working on site as an additional health and safety standard to protect the state workforce and the public it serves. Any employee seeking exemption from COVID-19 testing or wearing a face covering must provide evidence of vaccination.

Job Posting: Federal Grant Analyst

Department of Public Health

JC-274557
-
Federal Grant Analyst
HEALTH PROGRAM SPECIALIST II

$6,496.00 - $8,131.00 per Month

Final Filing Date: 12/2/2021

Job Description and Duties

This position supports the California Department of Public Health’s (CDPH) mission and strategic plan by ensuring integrity and accountability of the Women, Infants, and Children's (WIC) food and Nutrition Services Administration (NSA) grant expenditures. As an employee of the Federal Grant Management Section (FGMS), the incumbent serves as part of a team that supports the budget and financial responsibilities of WIC to ensure a legally operable, fiscally sound and financially credible statewide organization.  

The incumbent works under the direction of the Chief of the FGMS, Staff Services Manager II (SSM II), the Health Program Specialist II (HPS II) serves as a subject matter expert in federal regulations for funds expenditure, budget and accounting for the WIC program. The incumbent is an integral member of the FGMS team and is required to function independently and effectively as a team member. The HPS II must establish and maintain professional relationships between WIC, CDPH Accounting office, and various Control Agencies. The incumbent serves as the primary advisor on efficient allocation of resources for the Division related to the expenditure of NSA grant. Uses a variety of project management skills to ensure the timely completion of products and organized documentation of financial expenditures for audit purposes. Utilizes problem solving and various research methodologies to examine data, trends and services and provides consultative and administrative support on all phases of the fiscal process. Acts as primary liaison for outside and control agencies with regard to estimates, expenditures, and other internal and external accounting fiscal reports.

This is a reposting of JC-274557 to increase candidate pool; previous applicants do not need to reapply and are still for consideration

“Candidates who meet the minimum qualifications of the Health Program Specialist II classification and are interested in this position, may take the Health Program Specialist II exam to obtain list eligibility. List eligibility is required prior to appointment.” If you have not taken the HPS II exam, please follow the link below:

https://www.calcareers.ca.gov/JOBSGEN/0PBHJ.PDF


Please let us know how you heard about our position by taking this brief survey:

https://www.surveymonkey.com/r/CDPHRecruitment

You will find additional information about the job in the Duty Statement.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

Position Details

Job Code #:
JC-274557
Position #(s):
580-510-8336-002
Working Title:
Federal Grant Analyst
Classification:
HEALTH PROGRAM SPECIALIST II
$6,496.00 - $8,131.00
# of Positions:
1
Work Location:
Sacramento County
Job Type:
Permanent, Full Time

Department Information

The Women, Infants, Children Program (WIC) has been part of the nation’s nutrition safety net for over 40 years.

Extensive research has found WIC to be a cost-effective investment that leads to healthier infants, more nutritious diets, health care for children, and subsequently higher academic achievement for students. WIC helps families receive healthy food, nutrition education, breastfeeding support, and referrals to healthcare and other community services.

Like other divisions within the California Department of Public Health (CDPH), WIC builds its program by addressing social determinants of health. WIC impacts the life course by promoting health practices that can ultimately improve life outcomes often experienced by vulnerable communities.
WIC serves babies and children up to age five, pregnant women, and new mothers. Dads, grandparents, foster parents of young children, and working families are welcome at WIC too!

Monthly, nearly one million WIC participants can find support at one of 83 local agencies which offer services at more than 500 sites throughout California. WIC participants can redeem their food benefits at more than 4,000 grocers who are authorized to serve WIC families.

In 2020 - 2021, the WIC Division implemented a new Electronic Benefits Transfer (EBT) card called the California WIC Card and a new management information system that will allow WIC participants to be served more efficiently.

About the CDPH/WIC Family

Over 200 state staff work at California Department of Public Health’s WIC Division located at the Natomas campus in Sacramento (free parking!). During the COVID-19 pandemic, WIC has supported a teleworking environment to allow employees and their families to remain safe. As with all CDPH divisions, some staff have been re-directed to work on COVID-related projects to support the health of all Californians.

The WIC Division is led by senior managers administering a Local Services Branch, Vendor Management Branch, Policy and Planning Branch, and the Data Analysis, Research, and Evaluation Section.  Through these branches, support staff, analysts, specialists, researchers, and nutritionists serve the needs of WIC local agencies.

As important as our work, WIC is in its fifth year of a professional development process to build a division wide team that is collaborative, and strengths based.  WIC is serious about this commitment to excellence, and it is believed that through exploration of a strengths-based approach, this division can continue to develop and best serve the WIC participant.

It’s an exciting time to be part of the WIC community!  

Special Requirements

For experience/education to qualify during the application screening process, and to ensure that minimum qualifications can be determined, applicants should include all employment history on the Employment Application (STD 678) and/or Resume, including detailed job descriptions, hours worked per week, and start/end dates (MM/DD/YYYY).  Application packages without this information will experience delayed processing times and your eligibility for this position may be impacted.

A completed State application (STD. 678) and any other relevant documents (e.g. unofficial transcript, copy of degree, resume, etc.) should be submitted electronically via your CalCareers Account.  Please reference Job Control # 274557 and indicate the basis of your eligibility in the Examination(s) or Job Title(s) section.  SROA and surplus candidates should submit a copy of their letter with their application.  Please remove any confidential information (i.e. social security number, date of birth) from your documents prior to submission.

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareers Account at www.CalCareers.ca.gov. Submitting an electronic application through your CalCareers account is strongly recommended since electronic applications will be received/processed faster than other methods of filing. Please submit only one application.  

 

If you are unable to submit your application electronically through your CalCareers account, please email apply@cdph.ca.gov for assistance and a CDPH Human Resources Division staff member will contact you to assist with the online application process or, a hard copy application package may be submitted through an alternative method as explained in the How to Apply section below. When submitting your application in hard copy, a completed copy of the Application Package listing must be included.

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 12/2/2021

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process.
Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of Public Health
Attn: Classification & Certification Unit
P.O. Box 997378
MS 1700-1702
Sacramento, CA 95899-7378

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Department of Public Health
Classification & Certification Unit
1615 Capitol Avenue Suite 73.430
Sacramento, CA 95814
08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

  • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
  • Statement of Qualifications -

    Please see Statement of Qualifications instructions below.  Any applications received that do not provide a written response to the SOQ will not be scored/reviewed.  

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

  1. Managing a team or project and meeting multiple deadlines in a fast-paced working environment.
  2. Excellent professional verbal and written communication skills.
  3. Experience with grant or fund reconciliation and with FI$CAL.
  4. Ability to gain and maintain cooperative working relationships at all levels.
  5. Experience working in budgets, accounting, or other finance-related field.

Experience in:

     1. Reconciling discrepancies in various forms of information.

     2. Communicating sensitive and confidential materials clearly and concisely in written and verbal formats.

     3. Interpreting and explaining processes and procedures to various audiences.

     4. Leading workgroups, projects or teams.

Knowledge of:

     1. State and federal policies and regulations as it relates to the WIC Program.

     2. Project management methodology.

     3. Data-driven decision- making techniques.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Contact Information

The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.

Human Resources Contact:
Human Resources Division
(916) 445-0983
apply@cdph.ca.gov
Hiring Unit Contact:
Ofelia Franco
(916) 928-8811
ofelia.franco@cdph.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
EEO Office
(916) 445-0938
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Statement of Qualifications Instructions

Please complete a statement of qualifications, limit 2 pages, single-spaced, no smaller than 12-point Arial font, 1-inch margins, that describes how you are the best candidate for this position, addressing the following knowledge, skills, and experience:

  • Experience managing the budget and expenditures for a federally funded program
  • Experience working with FI$CAL
  • Knowledge of federal cost principles
  • Experience presenting findings and recommendations to an audience of decision-makers (internal or external)
  • Knowledge of project management principles, providing an example of a project that you led including the subject, project.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Application Methods:
Electronic (Using your CalCareer Account)
By Mail
Drop-off