Please note:

In response to increases in COVID-19 cases, California Department of Human Resources (CalHR) is implementing COVID-19 testing of all unvaccinated state employees working on site as an additional health and safety standard to protect the state workforce and the public it serves. Any employee seeking exemption from COVID-19 testing or wearing a face covering must provide evidence of vaccination.

Job Posting: Local Contract Support Unit Chief

Department of Public Health

JC-279951
-
Local Contract Support Unit Chief
STAFF SERVICES MANAGER I

$6,403.00 - $7,954.00 per Month

Final Filing Date: 12/10/2021

Job Description and Duties

This position supports the California Department of Public Health’s (CDPH) mission and strategic plan by advancing the health and well-being of California’s diverse people and communities. As a member of the Business Support Section, the incumbent serves as part of a team that provides technical contract oversight and assistance to local agencies and facility oversight and maintenance of Women, Infants, and Children (WIC) Program property.

The incumbent works under the direction of the Chief, Business Support Section, Staff Services Manager II (SSM II), the Staff Services Manager I (SSM I) directs contract analysts, oversees the administrative functions of the unit, and collaborates with various WIC programmatic areas and stakeholders to meet the division program and fiscal goals. Oversees the development and monitoring of Local Agency WIC contracts including development and facilitation of solicitation or allocation methods, using applicable contract models as appropriate. Participate in difficult or complex budget development meetings and resolution of invoicing problems. Ensure compliance with contract requirements by monitoring and providing information, guidance, and technical assistance to staff and local agencies on topics such as expenditure eligibility determination and documentation, contractual reporting requirements, correction of programs fiscal evaluation deficiencies, and contract management. Provide advice on viable alternatives regarding complex contract and procurement issues. Independently select appropriate course(s) of action regarding the applicable procurement method and contract processes. Collaborates with Contract Managers and local agencies to provide fiscal oversight and alignment with state and federal regulations.  The manager actively participates as member of the WIC Division management team and acts as a liaison between WIC Division and external stakeholders.

Please let us know how you heard about our position by taking this brief survey:

https://www.surveymonkey.com/r/CDPHRecruitment

You will find additional information about the job in the Duty Statement.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

Position Details

Job Code #:
JC-279951
Position #(s):
580-510-4800-010
Working Title:
Local Contract Support Unit Chief
Classification:
STAFF SERVICES MANAGER I
$6,403.00 - $7,954.00
# of Positions:
1
Work Location:
Sacramento County
Job Type:
Permanent, Full Time

Department Information

The Women, Infants, Children Program (WIC) has been part of the nation’s nutrition safety net for over 40 years.

Extensive research has found WIC to be a cost-effective investment that leads to healthier infants, more nutritious diets, health care for children, and subsequently higher academic achievement for students. WIC helps families receive healthy food, nutrition education, breastfeeding support, and referrals to healthcare and other community services.

Like other divisions within the California Department of Public Health (CDPH), WIC builds its program by addressing social determinants of health. WIC impacts the life course by promoting health practices that can ultimately improve life outcomes often experienced by vulnerable communities.
WIC serves babies and children up to age five, pregnant women, and new mothers. Dads, grandparents, foster parents of young children, and working families are welcome at WIC too!

Monthly, nearly one million WIC participants can find support at one of 83 local agencies which offer services at more than 500 sites throughout California. WIC participants can redeem their food benefits at more than 4,000 grocers who are authorized to serve WIC families.

In 2020 - 2021, the WIC Division implemented a new Electronic Benefits Transfer (EBT) card called the California WIC Card and a new management information system that will allow WIC participants to be served more efficiently.

About the CDPH/WIC Family

Over 200 state staff work at California Department of Public Health’s WIC Division located at the Natomas campus in Sacramento (free parking!). During the COVID-19 pandemic, WIC has supported a teleworking environment to allow employees and their families to remain safe. As with all CDPH divisions, some staff have been re-directed to work on COVID-related projects to support the health of all Californians.

The WIC Division is led by senior managers administering a Local Services Branch, Vendor Management Branch, Policy and Planning Branch, and the Data Analysis, Research, and Evaluation Section.  Through these branches, support staff, analysts, specialists, researchers, and nutritionists serve the needs of WIC local agencies.

As important as our work, WIC is in its fifth year of a professional development process to build a division wide team that is collaborative, and strengths based.  WIC is serious about this commitment to excellence, and it is expected that all managers embrace this approach through introspection and participation in all aspects of this opportunity.

It’s an exciting time to be part of the WIC community!  

Special Requirements

For experience/education to qualify during the application screening process, and to ensure that minimum qualifications can be determined, applicants should include all employment history on the Employment Application (STD 678) and/or Resume, including detailed job descriptions, hours worked per week, and start/end dates (MM/DD/YYYY).  Application packages without this information will experience delayed processing times and your eligibility for this position may be impacted.

A completed State application (STD. 678) and any other relevant documents (e.g. unofficial transcript, copy of degree, resume, etc.) should be submitted electronically via your CalCareers Account.  Please reference Job Control # (279951) and indicate the basis of your eligibility in the Examination(s) or Job Title(s) section.  SROA and surplus candidates should submit a copy of their letter with their application.  Please remove any confidential information (i.e. social security number, date of birth) from your documents prior to submission.

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareers Account at www.CalCareers.ca.gov. Submitting an electronic application through your CalCareers account is strongly recommended since electronic applications will be received/processed faster than other methods of filing. Please submit only one application.  

 

If you are unable to submit your application electronically through your CalCareers account, please email apply@cdph.ca.gov for assistance and a CDPH Human Resources Division staff member will contact you to assist with the online application process or, a hard copy application package may be submitted through an alternative method as explained in the How to Apply section below. When submitting your application in hard copy, a completed copy of the Application Package listing must be included.

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 12/10/2021

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process.
Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of Public Health
Attn: Classification & Certification Unit
P.O. Box 997378
MS 1700-1702
Sacramento, CA 95899-7378

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Department of Public Health
Classification & Certification Unit
1615 Capitol Avenue Suite 73.430
Sacramento, CA 95814
08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

  • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
  • Resume is optional. It may be included, but is not required.
  • Statement of Qualifications -

    Please see Statement of Qualifications instructions below.  Any applications received that do not provide a written response to the SOQ will not be scored/reviewed.  

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

Desirable Qualifications:

     1.  Ability to communicate effectively with staff at various levels, external agencies and the general public

     2.  Demonstrated excellent verbal and written communication skills including reviewing   and editing documents.

     3.  Ability to manage conflicting priorities

     4.  Ability to provide effective leadership that promotes staff engagement

 Experience in:

1. Managing, prioritizing and meeting multiple deadlines in a fast-paced work environment.
2. Analyzing and evaluating the impact and effectiveness of program, policies, regulations, and/or procedures.
3. Writing, editing and formatting various correspondence analyzing complex program implementation problems and develop effective courses of action to solve them.

Knowledge of:

          1. State and federal policies and regulations as it relates to the WIC     Program.
     2. Project management methodology.
     
3. Basic administrative procedures.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Statement of Qualifications Instructions

The completed Statement of Qualifications (SOQ) is required to elicit information regarding each candidate’s interest and experience in relation to this position. Include all relevant experience, education, and training for each question and explain your answers thoroughly. Please include 1) places of employment; 2) pertinent dates; 3) duties performed, etc. when responding to each question. If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely. A notation or reference to other materials such as resumes, or the applications will not be considered. Incomplete or missing responses to the information requested may negatively impact the assessment of your qualifications. Responses should be no longer than two pages per question, single-spaced in 12-point font. A resume will not be accepted in lieu of the SOQ. Failure to include the SOQ and follow all of the SOQ instructions will result in disqualification.

  1. Describe your experience in managing, prioritizing, and meeting multiple deadlines in a fast-paced work environment, please include your experience with a diverse group including senior leaders, peers, customers, etc.
  2. Describe your experience and knowledge developing solicitations, contracts, and procurements, analyzing complex contract implementation problems and developing an effective course of action to solve them.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Application Methods:
Electronic (Using your CalCareer Account)
By Mail
Drop-off