Please note:

In response to increases in COVID-19 cases, California Department of Human Resources (CalHR) is implementing COVID-19 testing of all unvaccinated state employees working on site as an additional health and safety standard to protect the state workforce and the public it serves.

Job Posting: Administrative Deputy Executive Officer

State Coastal Conservancy

JC-306190
-
Administrative Deputy Executive Officer
C. E. A.

$7,781.00 - $11,183.00 per Month

Final Filing Date: 7/8/2022

Job Description and Duties

“Love the California Coast, the environment, supervising people, and public agency management? This might be the job for you!”

The State Coastal Conservancy is seeking an experienced leader to join our Executive Management team as the Administrative Deputy Executive Officer, CEA, range A.


The State Coastal Conservancy is headquartered in Oakland, CA.

Reporting to the Executive Officer, the Administrative Deputy Executive Officer is delegated the authority for implementing and managing the State Coastal Conservancy’s overall administrative operations. The Administrative Deputy exercises independent decision-making in developing, managing, and providing direction and oversight for key agency-wide services including Budgets, Accounting, Contracts, Procurement, Information Technology, Business Services, and Human Resources. The Administrative Deputy develops agency-wide administrative policy and implements and enforces statewide administrative laws, rules, and policies in these areas. As a key member of the Executive Team, the Administrative Deputy advises the Board, Executive Officer, Deputy Executive Officer, Management Team, and other staff on administrative matters. The position requires flexible work hours and some travel.

The position requires the ability to work under pressure to meet deadlines. The selected candidate is required to have broad knowledge of various laws, rules, policies, and procedures in multi-disciplined administrative areas; work cooperatively with others; respond to emergency demands on short notice; exercise a high degree of initiative, independence of action and originality; demonstrate tact and a high degree of good independent judgment; communicate effectively; easily adapt to changing priorities; supervise a team of direct reports and indirect staff; be dependable; and have excellent time management skills.

Exam applications received without ALL the required items (state application std. 678, resume and exam submission of a Statement of Qualifications), will NOT receive further consideration for this position. 


You will find additional information about the job in the Duty Statement.

Working Conditions

  • Position is in a high-rise building.
  • Monday through Friday; prolonged periods of sitting (or standing, if preferred).
  • Currently, due to COVID-19 most staff are teleworking 5 days per week. A computer for telework can be provided if needed. 
  • The State Coastal Conservancy has a telework policy and has developed a "return to office plan", one day per week, which is anticipated to begin in July 2022.
  • Indoor work is standard and will require working on a computer up to eight hours per day. Will need to sit or stand for long periods; work may require repetitive movements in the performance of daily duties.
  • Outdoor work is occasionally necessary; work environment may involve natural hazards.
  • May require working in occasional confrontational situations with project partners, grantees, or members of the public.
  • Expected to multitask, meet deadlines, and adjust to changing priorities in a cooperative manner.
  • Expected to attend and participate in meetings with coworkers, direct and indirect reports, staff of other public agencies, consultants, grantees, and others.
  • Travel to meetings and project sites may be required; work may involve dealing with a range of traffic conditions.

Minimum Requirements

This position does not have a Classification Specification. Requirements and qualifications for this position can be found in this announcement. For additional questions, please contact the hiring department listed below.

    Special Requirements

    A Statement of Qualifications (SOQ) is required.  The examination process for this position consists of a Standard State Application (std. 678), Resume, and a SOQ evaluation.  The SOQ will be used to evaluate how your education & training experience and skills qualify you for the position.  The SOQ serves as documentation of each candidate's ability to present information clearly and concisely in writing.  

     

    The SOQ must address the following questions: Your name must be at the top of each page.  Be sure to include the questions below with your responses.  Answers are limited to no more than three (3) pages with a minimum 12-point font and at least on-inch margins.  If your responses to the four (4) questions are greater than three (3) pages, only the first three (3) pages will be reviewed.

    1. Describe your experience managing or leading one or more administrative functions which include accounting operations, human resources, information technology, contract/procurement management or other business services.

     

    1. Describe your experience as it relates to Human Resources programs such as Equal Employment Opportunity, Labor Relations, performance management and discipline, classifications and pay, recruitment, training, and Workforce Succession Planning and Development.

     

    1. Describe your leadership and managerial experience working with subordinate managers and multidisciplinary professionals to promote accountability, set expectations, develop operational and strategic goals, encourage professional growth, and evaluate the quality and quantity of work performed by subordinate managers and staff.

     

    1. Describe how your experience, education, and/or training on supporting diversity, equity, and inclusion in the workplace has prepared you to be an effective and engaging leader in a diverse work environment.

     

    1. CEA must oversee and ensure policies, processes, and procedures are development and implemented.  Please describe your experience in this area.

     

     



    Application Instructions

    Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

    Final Filing Date: 7/8/2022

    Who May Apply

    Individuals who are eligible to be appointed to this Career Executive Assignment (CEA) by the State of California.

    How To Apply

    Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

    Address for Mailing Application Packages

    You may submit your application and any applicable or required documents to:

    State Coastal Conservancy
    Attn:
    1515 Clay Street, 10th Floor
    Oakland, CA 94612

    Address for Drop-Off Application Packages

    You may drop off your application and any applicable or required documents at:

    State Coastal Conservancy
    1515 Clay Street, 10th Floor
    Oakland, CA 94612
    09:00 AM - 03:30 PM

    Required Application Package Documents

    The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

    • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
    • Resume is required and must be included.
    • Statement of Qualifications -

      Your Statement of Qualifications (SOQ) is REQUIRED AS PART OF THE EXAMINATION PROCESS and must be submitted to be considered for this position.  Candidates who fail to submit a SOQ will be eliminated from the examination process.  Please read the "Special Requirements" section above for further information

    Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

    Examination Qualification Requirements

    All applicants must possess the knowledge and abilities, and any other requirements, described in this announcement.

    Note: Eligibility to take a CEA examination does not require current permanent status in the civil service.

    General Qualifications

    State civil service employees must possess essential general qualifications including integrity, initiative, dependability, good judgment, and ability to work cooperatively with others.

    Knowledge and Abilities

    Applicants must demonstrate the ability to perform high administrative and policy – influencing functions effectively. Such overall ability requires possession of most of the following more specific knowledge and abilities:

    Applicants must possess the ability to perform high administrative and policy-influencing functions effectively. Such overall ability is demonstrated by the following more specific knowledge and ability requirements:

    (a) Knowledge of the organization and functions of California State Government including the organization and practices of the Legislature and the Executive Branch; principles, practices, and trends of public administration, organization, and management; techniques of organizing and motivating groups; program development and evaluation; methods of administrative problem solving; principles and practices of policy formulation and development; personnel management techniques; the department's or agency's equal employment opportunity objectives; and a manager's role in the equal employment opportunity program.

    (b) Ability to plan, organize, and direct the work of multidisciplinary professional and administrative staff; analyze administrative policies, organization, procedures, and practices; integrate the activities of a diverse program to attain common goals; gain the confidence and support of top level administrators and advise them on a wide range of administrative matters; develop cooperative working relationships with representatives of all levels of government, the public, and the Legislative and Executive Branches; analyze complex problems and recommend effective courses of action; prepare and review reports; and effectively contribute to the department's or agency's equal employment opportunity objectives.

    These knowledge and abilities are expected to be obtained from the following kinds of experience with substantial participation in the formulation, operation and/or evaluation of program policies (experience may have been paid or volunteer; in State service, other government settings, or in a private organization):

    CEA Level A - Responsible for broad administrative and program activities, including the execution and/or evaluation of program policies.

    CEA Level B - Responsible for extensive managerial and program administration or broad program manager experience with substantial participation in the formulation, operation, and/or evaluation of program policies.

    CEA Level C - Responsible for extensive highly professional influence and contributes to program, policy, and the methods to provide professional services needed to set policies, to meet the mission of the State department and often exercising technical and or professional skills that are required at this level.

    Desirable Qualifications

    In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
    • Demonstrate knowledge of state policies, rules & standards related to budgets, contracts, procurement, business services, human resources, fiscal management, information technology, Equal Employment Opportunity, and Americans with Disabilities Act
    • Ability to gain the confidence and support of all levels of management and provide effective advice or recommendations on administrative matters and policy
    • Experience in recommending, developing, and implementing policies and procedures, and taking effective action
    • Administration experience communicating with executive level, other state department, and Agency
    • Commitment to actively practicing fair behavior that is free from implicit bias in dealing with all
    • Experience with an inclusive work environment where diversity of thought is valued and encouraged
    • Ability to forecast and manage departmental and Administrative budgets
    • Ability to collaborate with others to achieve mutual goals and meet the State Coastal Conservancy and external stakeholder' strategic goals and objectives
    • Ability to communicate professionally and effectively both verbally and in writing
    • Managerial experience that demonstrates the ability to successfully apply organizational leadership, communicate clearly, facilitate decision-making, promote teamwork, and define and achieve success across the Administrative units
    • Experience in setting a culture of learning and growth for all employees, where new challenges are welcomed, and the work product improves from a desire to learn and grow new ideas and new work process to support the State Coastal Conservancy

    Examination Information

    All applicants must possess the knowledge and abilities, and any other requirements, described in this announcement.

    Note:  Eligibility to take a CEA examination does not require current permanent status in civil service.

    To take the examination, submit a Completed Application Package, described above.

    If you meet the requirements stated in this announcement, you may take this competitive examination. Possession of the Examination Qualifications requirements does not assure a place on the eligible list. Your performance in the examination will be compared with the performance of others who take this examination, and all successful candidates will be ranked according to their scores.

    A minimum rating of 70% must be attained in the Examination to obtain list eligibility for this position. All candidates will receive written notification of their examination results.

    The results of this examination will only be used to fill this position. Applications will be retained for twelve months.

    Hiring interviews for the Job may be conducted with the most qualified candidates.

    The examining Department reserves the right to revise the examination plan to better meet the needs of the service, if the circumstances under which this examination was planned change. Such revision will be in accordance with civil service law and rules and all competitors will be notified.

    Special Testing Arrangements

    If you have a disability and need special testing arrangements, answer the Reasonable Accommodations question appropriately on your Application (STD 678). You will be contacted to make specific arrangements. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this announcement.

    Benefits

    There are many benefits to joining our team! The State of California has a generous benefits package that includes medical, dental, vision coverage, CalPERS pension upon retirement, 15 hours of annual leave, or 7 hours of vacation credit per month, and 8 hours of sick leave credit per month, two paid Professional Development Days, one paid Personal Holiday, pre-tax parking fee program, monthly $100 transportation voucher, bicycle commuter program, plus many more.

     

    Benefit information can be found on the CalHR website and the CalPERS website.

    Contact Information

    The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.

    Department Website: https://scc.ca.gov/
    Human Resources Contact:
    Henrietta Vigil
    (510) 286-0552
    henrietta.vigil@scc.ca.gov
    Hiring Unit Contact:
    Johanna Collins
    (510) 286-4340
    johanna.collins@scc.ca.gov

    Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

    EEO Contact:
    Amy Hutzel
    (510) 286-4180
    Amy.Hutzel@scc.ca.gov
    California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

    ADDITIONAL INFORMATION

     

    • Please do not include any confidential information such as social security number, marital status, ethnicity, age, or disability information on any of the documentation uploaded with your online application.

     



    Equal Opportunity Employer

    The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

    It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

    Application Methods:
    Electronic (Using your CalCareer Account)
    By Mail
    Drop-off