Please note:

In response to increases in COVID-19 cases, California Department of Human Resources (CalHR) is implementing COVID-19 testing of all unvaccinated state employees working on site as an additional health and safety standard to protect the state workforce and the public it serves.

Job Posting: Legal and Enforcement Support

CA Coastal Commission

JC-313936
-
Legal and Enforcement Support
LEGAL SECRETARY

$3,717.00 - $4,888.00 per Month

Final Filing Date: Until Filled

Job Description and Duties

The California Coastal Commission’s Enforcement Unit and Legal Division are seeking a dedicated and skilled legal secretary.  The successful candidate in this position will be called on to use a variety of secretarial skills, including preparing a variety of legal documents for the Chief of Enforcement, Chief Counsel, staff attorneys, enforcement staff, legal analysts and legal assistants.

The Coastal Commission staff reviews and processes local coastal programs and coastal development permit applications, ensures proper compliance with those permits and the Coastal Act, and participates in litigation.  The successful candidate in this position will be required, in coordination with other staff members, to prepare correspondence, organize files, coordinate travel, track unit-wide workload statistics, and conduct clerical jobs for the Chief of Enforcement and the enforcement division, Chief Counsel and other members of the legal division.  In addition, the successful candidate will assist withsetting up Coastal Act violation files and recorded document files and maintaining several databases, as well as assisting in preparation of enforcement and litigation referrals to the Attorney General’s Office.  

DUTIES may include but will not be limited to:

  • Type enforcement and legal correspondence, memoranda, opinions, declarations and staff reports for Commission monthly meetings and enforcement matters;
  • Assist with compilation of case numbers for a semi-annual report;
  • Maintain paper and online legal research files for legal and enforcement divisions;
  • Archive and retrieve legal, enforcement and permit compliance files;
  • Arrange and coordinate travel for enforcement and legal staff, and assist with travel claims;
  • Set up and maintain litigation, recordation and enforcement files;
  • Provide assistance and office support, including arranging meetings and conferences;
  • Update the permit database with enforcement and litigation case information;
  • Run reports from the permit database as requested.

Working Conditions

The California Coastal Commission is currently working with a hybrid office/telework model. This position will be required to work several days per week in the office, but telework may be possible.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

Additional Documents

Position Details

Job Code #:
JC-313936
Position #(s):
348-101-1282-001
Working Title:
Legal and Enforcement Support
Classification:
LEGAL SECRETARY
$3,717.00 - $4,654.00 A
$3,903.00 - $4,888.00 B
SENIOR LEGAL TYPIST
$3,168.00 - $3,968.00 A
$3,542.00 - $4,429.00 B
# of Positions:
1
Work Location:
San Francisco County
Job Type:
Permanent, Full Time

Department Information

The California Coastal Commission is a small state agency responsible for protecting and enhancing California’s coast and ocean resources. It does so through careful planning and regulation of environmentally-sustainable development, rigorous use of science, strong public participation, education, and effective intergovernmental coordination.? 

 

The California Coastal Commission values diversity at all levels of the organization and is committed to fostering an environment in which employees from a variety of backgrounds, cultures, and personal experiences are welcomed and can thrive. We believe the diversity of our employees and their unique ideas inspire innovative solutions to further our mission of protecting and enhancing California’s coast and ocean for present and future generations.? 

 

We have district offices in Arcata, San Francisco (headquarters), Santa Cruz, Ventura, Long Beach, San Diego and a small legislative office in Sacramento.? 

Department Website: https://www.coastal.ca.gov

Application Instructions

Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: Until Filled

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process.
Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

CA Coastal Commission
Attn: Human Resrources
455 Market St. Suite 228
San Francisco, CA 94105

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

CA Coastal Commission
Human Resources
455 Market St. Suite 228
San Francisco, CA 94105
08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

  • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
  • Resume is required and must be included.
  • Other - Cover Letter, writing sample (5 pages or less), 3 references (name and contact information only).
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

Skill in document production using software applications is required. Software facility should include Microsoft Word and Excel.  Knowledge of or willingness to learn PowerPoint, Acrobat and in-house computer programs is required.  Coordinate all aspects of legal documents production and distribution, including typing, revising, printing, collating, mailing, faxing and filing.  

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Contact Information

The Hiring Unit Contact is available to answer questions regarding the position or application process.

Department Website: https://www.coastal.ca.gov
Hiring Unit Contact:
Alex Helperin
(415) 904-5228
alex.helperin@coastal.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
Melanie Wong
(415) 904-5433
melanie.wong@coastal.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Application Methods:
Electronic (Using your CalCareer Account)
By Mail
Drop-off