Job Posting: Grant Analyst

CA Coastal Commission

JC-346562
-
Grant Analyst
ASSOCIATE GOVERNMENTAL PROGRAM ANALYST

$5,518.00 - $6,907.00 per Month

Final Filing Date: 4/11/2023

Job Description and Duties

This is a repost, if you have already applied - no need to reapply, your application is still being considered.

The California Coastal Commission is seeking a talented addition to its Fiscal and Business Services Unit in San Francisco. The Commission is a small State agency that is charged with protecting coastal resources and managing coastal development in California. The mission of the Commission is to provide for the balanced use of the coastal zone and to protect, restore, and enhance coastal and marine resources for the continuing benefit of current and future generations. Employees at the Commission enjoy working on a broad range of issues to plan for and manage coastal land uses while protecting important coastal resources including wetlands, habitats that support rare and endangered species, scenic landscapes and views to the sea, public shoreline access and recreation opportunities. The Commission’s staff includes dedicated planners, scientists, attorneys, and administrative staff.

The California Coastal Commission values diversity at all levels of the organization and is committed to fostering an environment in which employees from a variety of backgrounds, cultures, and personal experiences are welcomed and can thrive. We believe the diversity of our employees and their unique ideas inspire innovative solutions to further our mission of protecting and enhancing California’s coast and ocean for present and future generations.

Under general direction of the Chief of Fiscal and Business Services, the Associate Governmental Program Analyst serves as an important member of the administrative support team and is responsible for initiating, reviewing, analyzing, developing, and implementing work regarding grants.

This physical office for this position is in the San Francisco Headquarters office of the Coastal Commission.  A hybrid telework schedule will be considered with 1-3 days per week required in the office. This schedule will fluctuate depending on agency needs and workload.    

GRANTS

  • Functions as the Lead Grant Analyst for the Commission.
  • Research current policies and procedures and communicates findings to colleagues, grant managers, and management.
  • Updates the internal grant manual and the Commission’s grant agreement template in consultation with grant managers and the legal department.
  • Consults with the legal department to resolve policy concerns.
  • Analyzes large data sets pertaining to grants and performs complex technical research using a variety of tools and theoretical and analytical approaches.
  • Identifies and assesses potential risks that proposed grant terms may pose to the Commission.
  • Collaborates with grant managers to learn about their programs to help both teams navigate the grant process effectively and efficiently.
  • Identifies and analyzes ways to improve the Commission’s grant programs.
  • Assists as needed with Budget Change Proposals regarding grant programs.
  • Prepares and submits grant expenditure and projection reports as assigned.
  • Assists grant program managers with drafting final grant documents, completes the grant execution process, and issues amendments.
  • Tracks grant expenditures across multiple fiscal years and funding sources to ensure fiscal accuracy.
  • Processes invoices for payment and monitors expenditures of grants.
  • Ensures grants include the correct funding sources and account codes.
  • Creates purchase orders and invoice receipts in FI$Cal.
  • Provides fiscal recommendations to management regarding grants.
  • Trains other Fiscal & Business Services staff in grant execution.

GENERAL

  • Participates in tasks, trainings, outreach, and other activities that support implementation of the agency’s Justice, Equity, Diversity, and Inclusion plan.
  • Serves as back-up for other Fiscal & Business Services staff in areas such as procurement, fleet, asset management, and others as assigned.
  • Assists with special projects as assigned.

Working Conditions

Please note that this position has temporarily been altered to primarily telework status during the pandemic with limited in office days until further notice.  

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

Additional Documents

Position Details

Job Code #:
JC-346562
Position #(s):
348-101-5393-XXX
Working Title:
Grant Analyst
Classification:
ASSOCIATE GOVERNMENTAL PROGRAM ANALYST
$5,518.00 - $6,907.00 A
# of Positions:
1
Work Location:
San Francisco County
Job Type:
12 Month Limited Term - Full Time

Department Information

The California Coastal Commission is a small state agency responsible for protecting and enhancing California’s coast and ocean resources. It does so through careful planning and regulation of environmentally sustainable development, rigorous use of science, strong public participation, education, and effective intergovernmental coordination. The mission of the Commission is to implement the Coastal Act to provide for the balanced use of the coastal zone and to protect, restore, and enhance coastal and marine resources for the continuing benefit of current and future generations.

The Commission regulates and plans for development on land along the California coast and within offshore waters out to 3 miles. The Commission reviews proposed development, including residential and commercial development, transportation infrastructure, energy-related facilities, and offshore development, as well as local governments’ long-range planning documents (e.g., Local Coastal Programs) for consistency with the California Coastal Act. The Commission also has authority under the federal Coastal Zone Management Act to review federal and federally permitted activities such as dredging, military base development, and highway projects that affect resources of the coastal zone.

The California Coastal Commission values diversity at all levels of the organization and is committed to fostering an environment in which employees from a variety of backgrounds, cultures, and personal experiences are welcomed and can thrive. We believe the diversity of our employees and their unique ideas inspire innovative solutions to further our mission of protecting and enhancing California’s coast and ocean for present and future generations.

We have district offices in Arcata, San Francisco (headquarters), Santa Cruz, Ventura, Long Beach, San Diego and a small legislative office in Sacramento.

Department Website: https://www.coastal.ca.gov

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 4/11/2023

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

CA Coastal Commission
Attn: Human Resources
455 Market St. Suite 300
San Francisco, CA 94105

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

CA Coastal Commission
Human Resources
455 Market St. Suite 300
San Francisco, CA 94105
08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

  • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
  • Resume is optional. It may be included, but is not required.
  • Statement of Qualifications -

    When completing the SOQ, please include all relevant experience, education, and training, as applicable. Describe how your education, experience, and background have prepared you to perform the job duties for the position. Your SOQ should not exceed two pages, single-spaced, 12-point font.

  • Other - Three professional references.
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
  • Experience working with and/or administering grant programs.
  • Proficiency in Microsoft Office applications including Excel and Word.
  • Experience with FI$Cal PeopleSoft and Hyperion.
  • Knowledge of the state’s fiscal policies.
  • Ability to perform cost analysis and deliver data-driven recommendations and reports.
  • Ability to implement advanced strategies for gathering, reviewing, and analyzing data.  
  • Ability to work effectively as a team player and work collaboratively across teams.
  • Familiarity with or the ability to learn new online platforms and programs (i.e., SharePoint, Zoom, TeamViewer).
  • Ability to handle multiple changing priorities in a fast-paced environment.
  • Ability to exercise initiative and independence.
  • Demonstrated ability to research, analyze, and solve problems and draw logical conclusions.
  • Ability to provide a high level of customer service.
  • Exhibits professional demeanor.
  • Ability to establish and maintain cooperative working relationships.
  • Strong organizational skills.
  • Excellent interpersonal skills.
  • Excellent mathematical knowledge and skills.
  • Excellent verbal and written communication skills.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Contact Information

The Hiring Unit Contact is available to answer questions regarding the position or application process.

Department Website: https://www.coastal.ca.gov
Hiring Unit Contact:
Jessica Chan
(415) 904-5207
Jessica.Chan@coastal.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
Melanie Wong
(415) 904-5433
melanie.wong@coastal.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Application Methods:
Electronic (Using your CalCareer Account)
By Mail
Drop-off
Print Job