Job Posting: Legal Secretary

California Civil Rights Department

JC-346752
-
Legal Secretary
LEGAL SECRETARY

$3,810.00 - $5,160.00 per Month

Final Filing Date: 1/26/2023

Job Description and Duties

Under the supervision of a Legal Support Manager, the Legal Secretary performs complex legal secretarial work supporting attorneys in investigation and litigation matters.



You will find additional information about the job in the Duty Statement.

Working Conditions

The demands described here are representative of those that must be met by the incumbent to successfully perform the essential functions of the job with or without a reasonable accommodation.

 

  • Requires daily use of a personal computer and related software applications at a workstation.
  • Requires ability to complete tasks that require making repetitive hand movements in the performance of daily duties.
  • Requires prolonged sitting and or standing at a workstation for 6.5 to 7 hours per day.
  • Requires dependability and excellent attendance records.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

Position Details

Job Code #:
JC-346752
Position #(s):
326-420-1282-002
326-420-1282-001
Working Title:
Legal Secretary
Classification:
LEGAL SECRETARY
$3,810.00 - $5,160.00
SENIOR LEGAL TYPIST
$3,247.00 - $4,678.00
# of Positions:
2
Work Location:
Alameda County
Job Type:
Permanent, Full Time

Department Information

The California Civil Rights Department (CRD or Department) formerly the Department of Fair Employment and Housing (DFEH ) is the civil rights enforcement agency for the State of California. CRD’s mission is to protect all people in California from employment, housing and public accommodation discrimination, human trafficking and hate violence.

 

The CRD is the largest state civil rights enforcement agency in the country. It enforces the California Fair Employment and Housing Act (FEHA), Unruh Civil Rights Act, Disabled Person Act, Ralph Civil Rights Act and the California Trafficking Victims Protection Act. The Department has jurisdiction over both private and public entities operating within the State of California, including corporate entities, private sector companies that contract with the State of California, and all State department and Local governments.

 

The CRD receives, investigates and initiates individual and systemic discrimination complaints in its offices throughout California. CRD’s Legal Division litigates individual, class, group and system cases in all California jurisdictions, including state and federal courts. It also leads education and outreach efforts to civil rights stakeholders. CRD’s Legal Division employs over thirty attorneys and staff throughout California.

These positions can be filled at our Oakland Office

District Offices:
555 12th Street
Oakland, CA 94607


Telework Opportunity

Fair Employment and Housing support telework for employees who can perform their essential functions remotely, as operationally allowed.

Candidates who reside outside of the State of California may be admitted to the job interview. However, upon receiving a job offer, candidates must provide proof of residence in California prior to their appointment becoming effective, or the offer may be rescinded.


"In accordance with Governor Newsom's Executive Order N-33-20 and, as a result of the COVID 19 rapid outbreak, The California Civl Rights Department is closed to the public until further notice. Applications may still be submitted via mail or online. Virtual interviews via the web portal or phone will be offered as deemed appropriate and feasible by the hiring manager- standard in-person interviews will still be offered if conditions permit."

Department Website: www.dfeh.ca.gov

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 1/26/2023

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process.
Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

California Civil Rights Department
Attn: Debbie Berman
2218 Kausen Drive
Suite 100
Elk Grove, CA 95758

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

California Civil Rights Department
Debbie Berman
2218 Kausen Drive
Suite 100
Elk Grove, CA 95758
08:00 AM - 04:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

  • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
  • Resume is optional. It may be included, but is not required.
  • Other - Applicants may self-certify their typing skills and must provide documentation that they meet the 45 words (WPM) requirment. Applicants may utilize the follwihng typing test online, shich is free of cost and can be completed by the applicant. You must take the 5 min test and submit your results with your appliction. 

    https://official-typing-test.com

  • Statement of Qualifications -

    Candidates are REQUIRED to complete a Statement of Qualifications (SOQ) in addition to completing a standard State application. Only those candidates who submit all required documents by the final filing date will be considered.  Resumes DO NOT take the place of the Statement of Qualifications. Applications without the SOQ will not be considered. Please see the SOQ instructions below for content and formatting information.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
  • Ability to type at a speed of 45 words per minute.
  • Ability to perform legal clerical work including the ability to process a large variety of legal documents.
  • Ability to format, file and serve legal pleadings in multiple jurisdictions, including State, federal and appellate courts.
  • Good communication.
  • Ability to work independently and cooperatively with others.
  • Ability to execute work assignments with accuracy and organization.
  • Ability to prioritize work and meet deadlines.
  • Experience with MS Word, Excel, Adobe software programs and other office methods, supplies, and equipment.
  • Experience or knowledge of proper citation styles using the Harvard Blue Book and California Style Manual.

Benefits

There are many benefits to joining our team! We offer competitive pay, advancement opportunities, upward mobility, work-life-balance, and for many positions, flexible hours and remote work options. The State of California offers a competitive and comprehensive benefits package, subject to eligibility, such as:


 

Statement of Qualifictions

Please describe your experience supporting civil litigation in the following areas:

  • drafting pleadings
  • creating tables of contents and authorities
  • court filing

           The SOQ should not be more than 1 page in length.

Additional Application Instructions

Using the online application system as specified in the announcement is the preferred method of applying for civil service job opportunities; however, applicants may instead apply by way of U.S. mail, parcel delivery or courier service, or in person, as set forth in this announcement.

All information regarding your employment history must be included on the State Employment Application STD. 678. Applications that are submitted blank or with “see resume” in place of duties performed or applications received without the following information for each job entry will be considered incomplete and will not be accepted:
• "To" and "from" dates (month/day/year)
• Hours worked per week
• Private sector job titles
• Supervisor name and phone number
• Job duties performed
• State employees must list the specific departments for which they worked and indicate the specific civil service classification titles held (not working titles).
Transcripts: If you are meeting minimum qualifications with education, you must include your unofficial transcript for verification. If selected, you will be required to provide official transcripts at the time of hire. Foreign transcripts must include official verification of U.S equivalency prior to appointment by an organization found here. 
Personally Identifiable Information:
Please do not include your Social Security Number, date of birth, veteran status, personal photos, LEAP information, or any other personally identifying information on any documents in your application package.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Application Methods:
Electronic (Using your CalCareer Account)
By Mail
Drop-off