Job Posting: Staff Services Analyst

California Governor's Office of Emergency Services

JC-349392
-
Staff Services Analyst
STAFF SERVICES ANALYST (GENERAL)

$3,534.00 - $5,744.00 per Month

Final Filing Date: 1/27/2023

Job Description and Duties

Are you looking for an exciting and fast-paced career? Join the California Governor's Office of Emergency Services (Cal OES) and be part of an organization that serves as a leader in emergency management and homeland security through dedicated service to all. We are looking for enthusiastic and motivated individuals to join our team. If you are interested in a challenging opportunity in a high-energy, team-oriented environment, you are encouraged to apply.

 

The Hazard Mitigation Section consists of a team of dedicated and passionate professionals focused on increasing resiliency and reducing risk to lives and property throughout California. The Section works closely with local communities to enhance their resilience and adapt to the impacts of climate change such as wildfire, flood, sea level rise, drought, and extreme weather, in addition to other hazards such as earthquakes. The Hazard Mitigation Grants Division, Hazard Mitigation Quality Assurance Division, and Hazard Mitigation Planning Division make up the section.


The Quality Assurance Administrative Support Unit works closely with Mitigation Grants Division, Mitigation Planning Division, and the Assessment Unit to support the overall mission of the Branch. The Quality Assurance Administrative Support Unit Staff Services Analyst (SSA) will perform a variety of less difficult and complex duties relating to monitoring of grant opportunity budgets, reimbursement claims, grant balance sheets, management costs, and other related key performance indicators. The incumbent will maintain ADA Compliance on the branch webpage, internal/external documents, and presentations. The incumbent must have the ability to use technology for tracking and sharing financial data, data analysis, reporting, and to communicate with stakeholders through the HMA email account and mass notification system. The SSA will order materials for the office, track large purchases in Fi$Cal, and coordinate with building facilities.

 

This position requires the incumbent to communicate effectively, both verbally and in writing, when interacting with the public and other employees; develop and maintain knowledge and skills related to specific tasks, methodologies, materials, tools, and equipment, complete assignments in a timely and efficient manner, and, adhere to departmental policies and procedures regarding attendance and conduct. Responsibilities will become more varied and complex depending on experience.

 

This position is located in Mather. Some teleworking days are allowed, however the majority of this position’s schedule will be in person. The ability to telework may be impacted by disaster and/or emergency events that may require full-time in-person attendance. Employees are expected to be able to report to their worksite with minimal notification if an urgent need arises.

You will find additional information about the job in the Duty Statement.

Working Conditions

Please see attached duty statement.

The position is located in the Hazard Mitigation Quality Assurance Administrative Support Unit.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

Additional Documents

Position Details

Job Code #:
JC-349392
Position #(s):
163-553-5157-001
Working Title:
Staff Services Analyst
Classification:
STAFF SERVICES ANALYST (GENERAL)
$3,534.00 - $4,428.00 A
$3,826.00 - $4,789.00 B
$4,588.00 - $5,744.00 C
# of Positions:
1
Work Location:
Sacramento County
Job Type:
Permanent, Full Time

Department Information

The California Governor’s Office of Emergency Services (Cal OES) is an emergency response, homeland security, and disaster recovery agency and as a result, is a dynamic and exciting place to work in a team-oriented environment. Cal OES provides training to enhance the understanding of emergency and incident management to all employees.

The Recovery Section is responsible for managing disaster recovery and providing assistance to local governments, special districts, certain nonprofit organizations, individuals, businesses and agricultural communities impacted by disasters. The Recovery Section ensures state and federal support are provided in an efficient and timely manner throughout the recovery process.


In the event of an emergency, employees may be contacted and requested to report to work in the event of an emergency. This contact may be outside of your normal working hours (evenings/nights, weekends, and holidays). This service may require irregular work hours, work locations other than the official duty location, and may include duties other than those specified in your official position description. Travel requirements in support of emergency operations may be extensive in nature (weeks to months), with little advance notice, and you may be required to relocate to emergency sites.

Department Website: http://www.caloes.ca.gov

Special Requirements

  • The position(s) require(s) a valid California Drivers License (CDL). You must answer the questions addressing your CDL on your application. Ensure you provide your CDL number, class, expiration date, and any endorsements and/or restrictions.

DMV Pull Program

This position is required to have a valid California Driver’s License and participate in the Department of Motor Vehicles (DMV) Employer Pull Notice Program.

How to apply: To have your application considered for this job opportunity, please indicate the JC #349392, and Position #163-553-5157-001 in the “EXAMINATION(S) OR JOB TITLE(S) FOR WHICH YOU ARE APPLYING” section on the State Application, STD. 678. Please identify how you are eligible (list, transfer, reinstatement, etc.). You must list your most current employment history first in the “EMPLOYMENT HISTORY” section on the State Application providing the “From” and “To” dates with the month, day and year, the “Hours Per Week” that you worked and the Total Worked (Years/Months). You must complete the “DUTIES PERFORMED” on the State Application (do not note “see attached resume” in this section). SROA and Surplus are encouraged to apply and must submit a copy of their letter.

 

NOTE: Incomplete applications received may not be considered. Resumes are welcomed but do not take the place of the completed State Application STD 678. Please note, applications received via fax or email will NOT be accepted. If you would like confirmation of receipt, please send certified mail. Only the most qualified candidates will be interviewed. If using education to qualify please submit a copy of your transcripts. If selected official transcripts will be required.

 

**A candidate pool may be established for subsequent vacancies.**

**All hires may be subject to a criminal background check.** 

**We encourage applicants to apply electronically.**

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 1/27/2023

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

California Governor's Office of Emergency Services
Attn: CHR Unit - JQ
Human Resources Recruitment
10370 Peter A McCuen Boulevard
Mather, CA 95655

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

California Governor's Office of Emergency Services
CHR Unit - JQ
Human Resources Recruitment
10370 Peter A McCuen Boulevard
Mather, CA 95655
Please drop off at HR Window; Second Floor. This excludes holidays and weekends.
08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

  • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
  • Resume is required and must be included.
  • Statement of Qualifications - Please refer to the Statement of Qualifications (SOQ) section at the bottom of this job bulletin for the filing instructions and the SOQ Questions. Applications submitted without the SOQ may not be considered.
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

  • Demonstrate willingness to assume complex duties, ability to adapt to changing priorities, and an interest in hazard mitigation.
  • Possess excellent verbal/written communication, interpersonal and interactive skills with the ability to present information and express ideas in a clear, confident, and convincing manner
  • Demonstrate the ability to be accountable, prioritize tasks, and work well under pressure to meet quick deadlines
  • Use creativity and innovation to resolve issues
  • Be proficient in the use of various computer word processing, spreadsheet, and database applications and be willing to learn new technological tools and to incorporate them in daily tasks
  • Demonstrate ability to follow directions, protocols, and procedures
  • Perform both independently and in a cooperative, multi-disciplined team environment
  • Demonstrate ability to read and understand technical and legal documents
  • Possess strong organizational and time management skills, and demonstrate attention to details
  • Possess excellent and predictable attendance
  • Possess excellent customer service skills

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Cal OES offers FREE PARKING and is conveniently located off of the Highway 50 Corridor and near many local eateries, financial institutions, and Mather Sports Facility Complex.

Contact Information

The Human Resources Contact is available to answer questions regarding the position or application process.

Department Website: http://www.caloes.ca.gov
Human Resources Contact:
CHR Unit - JQ
(916) 845-8321
Recruitments@CalOES.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
EEO Officer
(916) 845-8527
EEO@CalOES.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Statement of Qualifications

All applicants must provide a Statement of Qualifications (SOQ) for the hiring manager’s review. Failure to include an SOQ will disqualify an applicant from consideration. Your SOQ will be a determining factor of your qualifications for this position. If your qualifications are competitive, you will proceed to the hiring interview.

A resume in lieu of the SOQ responses will disqualify an applicant from consideration. A standard or generic SOQ will disqualify an applicant from consideration.

Please review the Duty Statement and Desirable Qualifications for the Staff Services Analyst position.

The SOQ should be no more than one page, single-spaced in 11 point Arial font.

PLEASE RESPOND TO THE FOLLOWING PROMPT:

  • Please describe how your education and experience makes you the best candidate for the Staff Services Analyst position with the Hazard Mitigation Section.

For assistance in completing the SOQ, you may want to consider watching the following video from CalHR's Training Catalog: Basics of Writing a Strong Statement of Qualifications

 

For assistance in uploading documents, including the SOQ, you may want to consider watching the following video from CalHR's Training Catalog: Upload SOQ to your Application Package

Examination Information

To obtain list eligibility please click on the link below: 
Staff Services Analyst - Exam 7PB34

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Application Methods:
Electronic (Using your CalCareer Account)
By Mail
Drop-off
Print Job