Job Posting: Contracts and Procurement Manager

State Coastal Conservancy

JC-361654
-
Contracts and Procurement Manager
STAFF SERVICES MANAGER I

$6,563.00 - $8,153.00 per Month

Final Filing Date: 3/30/2023

Job Description and Duties

"Love the California coast, the environment, and managing contracts and procurement?  This might be the job for you!"
 

The State Coastal Conservancy values diversity at all levels of the organization and is committed to fostering an environment in which employees from a variety of backgrounds, cultures, and personal experiences are welcomed and can thrive. We believe the diversity of our employees and their unique ideas inspire innovative solutions to further our mission of protecting and enhancing California’s coast and ocean for present and future generations.

The position report to the SCC Headquarter office located in Oakland, CA., and is elibigble for a hybrid telework schedule.

Under the general direction of the Director of Fiscal Services (SSM II), the SSM I is responsible for the supervision & management of the Conservancy’s contracting, purchasing and outgoing grants functions. This position supervises, trains, and reviews the performance of the Contracts & Procurement staff. Responsibilities are carried out with a significant degree of independence, working independently and in a team, exercising sound judgment, analysis, and discretion.

 

PLEASE NOTE:

  • To apply for this position eligibility exam is required for most, please see the "Special Requirements" section for more details.

  • Applications received without ALL the required items will NOT receive further consideration for this position. SCC will not review attached resumes in lieu of the Employment History section of the State Application (STD 678). Failure to completely fill out the Employment History section of the State Application (STD 678) will result in disqualification.

  • The required items for this application package are:

  • State Application (STD 678) - Please fill out all sections of the application, resume will not be reviewed. 
  • Copy of diploma and/or transcripts (official/unofficial) 
  • Cover Letter - Pleaes see below "Required Application Package Documents" section. Cover Letter is a required document and must address the specific question listed in this job control. Cover letters for other jobs/resumes will not be considered. 


Click on the link to complete the State Coastal Conservancy Recruitment Survey:  https://www.surveymonkey.com/r/SCChiring

This Job Posting will be used for this and other permanent and/or limited term vacancies that may occur at the State Coastal Conservancy during the life of the certification list.

You will find additional information about the job in the Duty Statement.

Working Conditions

  • Office setting; Monday through Friday; prolonged periods of sitting
  • SCC has a telework policy for Headquarter (HQ) staff, with the intention of allowing HQ staff to telework up to 3 days per week.
  • The Conservancy has a telework policy for Headquarter (HQ) employees, that allows staff to telework up to 3 days per week. A computer for telework use can be provided if needed. The Conservancy has developed a return to office plan, which began September 19, 2022. All Headquarters employees are currently required to be in the office once a week. They must be in the office on the 1st and 3rd Monday of each month for “all-staff” meetings. The other weeks, you may come in on your selected schedule day.
  • Work on a computer up to 8 hours a day on occasions
  • Ability to lift 15 pounds
  • Work is Indoor, although it may be necessary occasionally to go outdoors
  • May require an employee to work in stressful or time-pressured situations
  • Multitask, meet deadlines, and adjust to changing priorities in a cooperative manner
  • Travel by car or plane, with overnight stays, necessary on occasion

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

Additional Documents

Position Details

Job Code #:
JC-361654
Position #(s):
536-100-4800-003
Working Title:
Contracts and Procurement Manager
Classification:
STAFF SERVICES MANAGER I
$6,563.00 - $8,153.00
# of Positions:
1
Work Location:
Alameda County
Job Type:
Permanent, Full Time

Department Information

The Coastal Conservancy is a state agency that undertakes and supports projects to protect, restore and enhance coastal resources, promote resilience to climate change impacts, and increase opportunities for the public to enjoy the coast. The Conservancy works along the entire length of California’s coast and within the watersheds of rivers and streams that extend inland from the coast. The Conservancy also works throughout the nine-county San Francisco Bay Area and the entire Santa Ana River watershed. The Conservancy awards and oversees grants to local governments, other state agencies, nonprofit organizations, and tribes, using various types of funding, including bond funds, federal funds, and mitigation fees. The Conservancy is a small agency of 81 dedicated, experienced employees who work collaboratively and creatively to achieve the Conservancy’s mission. The Conservancy office is located in Oakland, California, near 12th Street BART.
Department Website: https://scc.ca.gov/

Special Requirements

To obtain eligibility, please read instructions below: 
  • In order to be eligible for this position, candidates must have taken the Staff Services Manager I online exam within the past 12 months (see link below) and your score must place you in a reachable rank (Ranks 1, 2, or 3). If you are not currently on the Staff Services Manager I eligibility list, please take the online exam below:
  • To take the online exam for the Staff Services Manager I, go to: https://www.calcareers.ca.gov/JOBSGEN/2PBCY.PDF, Staff Services Manager I LEAP exam: https://www.calcareers.ca.gov/JOBSGEN/0PBGS.PDF

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 3/30/2023

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

State Coastal Conservancy
Attn:
1515 Clay Street, 10th Floor
Oakland, CA 94612

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

State Coastal Conservancy
1515 Clay Street, 10th Floor
Oakland, CA 94612
09:30 AM - 03:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

  • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
  • Degree and/or School Transcripts
  • Other - Cover Letter - Please provide a cover letter describing your interest in and suitability for the position. Your cover letter should address the desirable qualifications listed in the announcement above, if applicable, and other information you would like the hiring manager to know. Please limit your cover letter to one page.
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
  • Experience supervising a team and managing the workload of others.
  • Excellent organizational skills, ability to multitask, set and meet deadlines, and prioritize work.
  • Working experience and knowledge with handling contracts and/or procurement duties.
  • Experience with performance management and the progressive discipline process.
  • Consistently exercises a high degree of initiative showing focus, attention to detail, and follow-through.
  • Ability to act independently with a positive attitude, open-mindedness, flexibility, and consideration.
  • Proficiency with MS Office (Word, Excel, and Outlook). Working knowledge of FI$Cal system a plus.
  • Communicates well verbally and in written formats and responds to queries timely and effectively.
  • Ability to analyze situations and adopt effective course of action when responding to individuals or issues in a tactful and professional manner.
  • Experience preparing, reviewing, and analyzing reports, statements, accounts, and/or records and communicating findings to mgmt.
  • Ability to work independently and in a team environment and displays good interaction/interpersonal skills.
  • Excellent attendance, punctual, reliable, and dependable.

Benefits

There are many benefits to joining our team! The State of California has a generous benefits package that includes medical, dental, vision coverage, CalPERS pension upon retirement, 11 hours of annual leave, or 7 hours of vacation credit per month, 8 hours of sick leave credit per month, two paid Professional Development Days, 1 paid Personal Holiday, medical/dependent care reimbursement program (pre-tax), pre-tax parking fee program, monthly $100 transportation voucher, bicycle commuter program, plus many more.

Benefit information can be found on the CalHR website and the CalPERS website.

Contact Information

The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.

Department Website: https://scc.ca.gov/
Human Resources Contact:
Anulika White
(510) 286-0343
anulika.white@scc.ca.gov
Hiring Unit Contact:
Anulika White
(510) 286-0343
anulika.white@scc.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
Helen Kang
(510) 286-4349
helen.kang@scc.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

ADDITIONAL INFORMATION

  • Please do not include any confidential information such as social security number, marital status, ethnicity, age, or disability information on any of the documentation uploaded with your online application.

IMPORTANT INFORMATIONS

Applications received without ALL the required items (state application STD. 678 and a copy of diploma and/or transcripts and Cover Letter) will NOT receive further consideration for this position. SCC will not review attached resumes in lieu of the Employment History section of the State Application (STD 678). Failure to fill out the Employment History section of the State Application (STD 678) will result in disqualification.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Application Methods:
Electronic (Using your CalCareer Account)
By Mail
Drop-off
Print Job