Job Posting: HUMAN RESOURCES ANALYST

CA Coastal Commission

JC-373499
-
HUMAN RESOURCES ANALYST
STAFF SERVICES ANALYST

$3,534.00 - $5,744.00 per Month

Final Filing Date: 6/9/2023

Job Description and Duties

The California Coastal Commission (Commission) is seeking a talented addition to its Human Resources Office in San Francisco, CA.

Under general direction of the Staff Services Manager II (Supervisory) (Human Resources Manager), the Associate Personnel Analyst (APA) performs the more responsible, varied and complex full journey-level personnel work. The Human Resources Analyst is expected to take initiative and perform completed staff work in areas of examination, recruitment, performance management training, conflict of interest activities, leave management, worker’s compensation and related special projects. Duties will be assigned commensurate to the level appointed.

DUTIES (including the following but not limited to):

  • Independently provides consultation, technical assistance, and policy guidance to program staff regarding the varied personnel issues, policies, procedures, and needs. Performs a variety of analytical work and serves as the technical expert in the areas associated with Classification and Pay, Examinations, Transactions, etc. Responsible for all aspects of merit based hiring practices to ensure consistent interpretation and application of State Personnel Board and the California Department of Human Resources laws, rules and regulations.
  • Consults and collaborates with managers and supervisors on Human Resource (HR) related matters; researches and makes recommendations in preparing personnel action requests required to establish new positions, reclassify existing positions, and fill vacant positions. Drafts, revises and reviews duty statements, justifications, hire-above-minimum requests, training and development assignment plans, and requests for out-of-class and acting assignments. Consults with managers and supervisors on various recruitment and hiring procedures in conformance with Civil Service regulations and equal employment opportunity policies and procedures. Interprets, and explains applicable Civil Service laws, rules and procedures; researches, reviews, analyzes, interprets, and applies laws, rules, regulations, policies, and practices to resolve a variety of personnel management issues and inquiries. Updates and maintains the recruitment tracking log; updates and maintains the position tracking log and completes Position Change documents and submits them to the State Controller’s Office and/or the Department of Finance as appropriate. Posts job vacancies to on the State’s job website, sends job notifications, reviews applications, and applies rules to verify candidate eligibility. Uses social media platforms to aid in recruitment efforts.
  • Administers examinations and establishes eligibility lists for the Commission as required. Audits previous exam information to improve the current examination process and provides advice on exam plans and recruitment efforts. Consults with subject matter experts in examination development and provides guidance in examination planning and processing to all levels of departmental management in the development and administration of exams. Develops examination instruments (e.g., training and experience, qualifications appraisal interviews, etc.). Prepares correspondence and/or personally responds to inquiries from the general public and departmental employees regarding examinations and employment. Reviews applications to determine qualifying education and/or experience to participate in the examination process. Responds to and assists in resolving appeals resulting from examinations administered by the department. Interprets civil service laws and rules with regards to testing and certification procedures. Develops and provides training to supervisors regarding examinations and classification processes. Serves as chairperson on qualifications appraisal panel examinations.
  • May communicates with various labor organizations (unions) to provide notice of changes to policies and mandated employee information. Researches contract issues and advises management on labor issues.
  • Reviews requests for reasonable accommodation and engages in interactive communication with employees who require accommodation to perform the essential functions of their jobs.
  • Tracks workers’ compensation claims; reviews invoices and provides information to employees injured on the job. Assists injured employees return to work. Advises management on claim settlement strategies.
  • Serves as coordinator for the Family Medical Leave Act, California Family Rights Act, State Disability Insurance, Paid Family Leave, and Non-Industrial Disability benefits. Prepares related correspondence. Acts as a liaison between staff and management. Applies rules to determine eligibility. Works with supervisors and employees to schedule meetings related to the interactive process.

Develops and independently maintains records for the employee training histories and expenditures. Monitors Commission staff to ensure the required job related and state mandated training requirements are met. Plans, schedules, coordinates, and tracks training sessions regarding Defensive Driver, Ethics, Sexual Harassment Prevention, Leadership Development, and Basic Supervision.

Working Conditions

The Human Resources is located in the California Coastal Commission’s Headquarters office in San Francisco. The California Coastal Commission is a hybrid workplace and offers telework for all employees. Telework is available for this position in accordance with The California Coastal Commission’s Telework Policy and Procedures with two days in-person office work week.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

Additional Documents

Position Details

Job Code #:
JC-373499
Position #(s):
348-101-5157-706
Working Title:
HUMAN RESOURCES ANALYST
Classification:
STAFF SERVICES ANALYST
$3,534.00 - $4,428.00 A
$3,826.00 - $4,789.00 B
$4,588.00 - $5,744.00 C
ASSOCIATE PERSONNEL ANALYST
$5,518.00 - $6,907.00 A
# of Positions:
1
Work Location:
San Francisco County
Job Type:
Permanent, Full Time

Department Information

The California Coastal Commission is a small state agency responsible for protecting and enhancing California’s coast and ocean resources. It does so through careful planning and regulation of environmentally-sustainable development, rigorous use of science, strong public participation, education, and effective intergovernmental coordination. 

The California Coastal Commission values diversity at all levels of the organization and is committed to fostering an environment in which employees from a variety of backgrounds, cultures, and personal experiences are welcomed and can thrive. We believe the diversity of our employees and their unique ideas inspire innovative solutions to further our mission of protecting and enhancing California’s coast and ocean for present and future generations.

We have district offices in Arcata, San Francisco (headquarters), Santa Cruz, Ventura, Long Beach, San Diego and a small legislative office in Sacramento.

Department Website: https://www.coastal.ca.gov

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 6/9/2023

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

CA Coastal Commission
Attn: Human Resources
455 Market St. Suite 300
San Francisco, CA 94105

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

CA Coastal Commission
Human Resources
455 Market St. Suite 300
San Francisco, CA 94105
08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

  • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
  • Resume is required and must be included.
  • Statement of Qualifications - Please provide a Statement of Qualifications describing how your qualifications align with the desireable qualifications.   
  • Other - Please provide three professional references. 
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

Knowledge of the principles and practices of personnel management/administration and related program areas, including the development, preparation, implementation, and administration of recruitment, examination, employee relations and disciplinary action procedures, and wage and salary administration. Ability to plan and conduct complex recruitments and administer examinations; provide excellent and courteous customer service and establish and maintain effective working relationships; understand, interpret, explain, and apply federal, state, and local legislation regarding equal employment programs and State of California human resources policies and procedures; and communicate effectively, both orally and in writing; proficient using Office applications; familiarity with social media platforms.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Contact Information

The Hiring Unit Contact is available to answer questions regarding the position or application process.

Department Website: https://www.coastal.ca.gov
Hiring Unit Contact:
Melanie Wong
(415) 904-5433
melanie.wong@coastal.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
Melanie Wong
(415) 904-5433
melanie.wong@coastal.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Application Methods:
Electronic (Using your CalCareer Account)
By Mail
Drop-off
Print Job