Job Posting: Chief of Administrative Services

Department of Fish and Wildlife

JC-402938
-
Chief of Administrative Services
STAFF SERVICES MANAGER II (SUPERVISORY)

$7,204.00 - $8,950.00 per Month

Final Filing Date: 12/4/2023

Job Description and Duties

Help secure California's conservation legacy! Over its 75-year history, the Wildlife Conservation Board (WCB) has invested over $3 billion to conserve and restore California's precious natural resources. WCB is seeking a Staff Services Manager II (Supervisor) to continue this work by overseeing its Adminstrative Services Unit. WCB expects to steward more than $1 billion in new investments, primarily through grants and land/water acquisitions, over the next few years and seeks an outstanding candidate to ensure that these investments are made consistent with state fiscal and policy requirements.

This candidate must be dedicated to WCB's mission of protecting justice, equity, diversity, and inclusion both in WCB's own staff and with the projects it funds. Meeting California's conservation goals requires outstanding administrative services and this SSM II will supervise the 8 member staff doing so. The Administrative Services Unit oversees budgets, accounting, contracts, personnel and other traditional state admininstrative functions. It also oversees elements of WCB's grant making and land/water right acquisitions.

Become a part of WCB's team to advance this important work!

In order to be eligible for this position, you must either be transfer eligible or take and pass the following exam:

Staff Services Manager II (Supervisory): Exam Link

You will find additional information about the job in the Duty Statement.

Working Conditions

Shared office space with artificial lighting. At-home work is permitted pursuant to a Telework Agreement, although some in-office work and meeting attendance may be required.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

Additional Documents

Position Details

Job Code #:
JC-402938
Position #(s):
565-001-4801-001
Working Title:
Chief of Administrative Services
Classification:
STAFF SERVICES MANAGER II (SUPERVISORY)
$7,204.00 - $8,950.00
# of Positions:
1
Work Location:
Sacramento County
Telework:
Telework
Job Type:
Permanent, Full Time

Department Information

Department of Fish and Wildlife (CDFW) employees are committed to managing and protecting California’s diverse wildlife and the habitats upon which they depend.

California is one of the most biodiverse places on the planet. As such, CDFW values diverse employees working together to protect nature for all Californians. CDFW is committed to fostering an inclusive work environment where all backgrounds, cultures and personal experiences can thrive and connect others to our critical mission.

Join us and begin a meaningful new career!
Department Website: https://www.wildlife.ca.gov

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 12/4/2023

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of Fish and Wildlife
Attn: Human Resources Branch
P.O. Box 944209
Sacramento, CA 94244

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Department of Fish and Wildlife
Human Resources Branch
Temporarily Closed
See Filing Instructions
Sacramento, CA 95814
08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

  • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
  • Resume is optional. It may be included, but is not required.
  • Statement of Qualifications - Please respond to the following questions in no more than 2 pages, size 11 font. You do not need to repeat the questions in your response.

    1. Please describe your experience planning, organizing, and directing activities in the areas of budgets and accounting. Please include any experience with the annual State of California budget development cycle and working with bond funds and federal funds. This should also include your work from both the revenue and disbursement sides of fund management/administration.
    2. Please describe your experience leading and motivating teams to provide excellent service, promote staff development, preserve institutional knowledge, and ensure business goals are met accurately and in a timely manner. This should include your work related to supporting a diverse and equitable workforce.
    3. Please provide two examples that evidence your experience communicating effectively with high level external stakeholders such as control agency personnel or senior Agency officials such as Directors or Board members.
    4. Please describe your experience in developing and implementing administrative policies for a program or organization and briefly describe two examples of such policies.
  • Other -

    A Cover Letter is required and must be submitted along with your STD 678 application

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

Skill to: Effectively oversee the work of others and personally perform the most complex and sensitive work; provide direction in the areas of management analysis, budgeting, business services, and personnel; function as project leader, coordinating the work of others through task force type organizations; act as a highly skilled, independent consultant with the ability to act authoritatively.

Knowledge: Possess highly developed technical expertise and knowledge in a variety of disciplines including accounting, budgets, auditing, bond financing, contract, and grant administration, fiscal, personnel, purchasing, equipment and property management, and training in support of the WCB’s varied programs.

Special Personal Characteristics: Demonstrated ability to act independently and multi-task; open-mindedness, flexibility, and tact. Make sound determinations and/or recommendations; analyze situations accurately and oversee appropriate courses of action; establish and maintain professional and cooperative relationships with representatives of public and private agencies and the public.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Contact Information

The Hiring Unit Contact is available to answer questions regarding the position or application process.

Department Website: https://www.wildlife.ca.gov
Hiring Unit Contact:
Rebecca Fris
(916) 212-5637
rebecca.fris@wildlife.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
EEO OFFICE
(916) 902-9211
EEO@wildlife.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Filing Instructions

You must reference Position Number 567-001-4801-001 and RPA Number E-WCB 23-005 in the Examination(s) or Job Title(s) for Which You Are Applying section of the State Application Form (Std. Form 678). Applications that do not list the Position Number and RPA Number may not be considered.

 

We recommend applications are sent certified mail as we are unable to verify receipt.

 

Resume – Resumes will be reviewed in addition to the STD 678 for employment history. Resumes must include the complete to and from dates (MM/DD/YYYY) and hours worked per week.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Application Methods:
Electronic (Using your CalCareer Account)
By Mail
Drop-off
Print Job