Job Posting: Executive Management Support Analyst

Department of FISCal

JC-416990
-
Executive Management Support Analyst
STAFF SERVICES ANALYST

$3,640.00 - $5,916.00 per Month

Final Filing Date: Until Filled

Job Description and Duties

As the Executive Management Support Analyst for the Director and Executive Team within the Department of FISCal (FI$Cal), this role plays a pivotal part in ensuring the smooth operation of the department. From providing administrative support to conducting research and managing correspondence, the incumbent handles a diverse array of tasks essential to maintaining efficiency within the organization.

This position is currently a remote-centered position, 3 or more days of telework per week.

You will find additional information about the job in the Duty Statement.

Working Conditions

FI$Cal has one office location at 2000 Evergreen Street, Sacramento, CA. Candidates who reside outside of the State of California may be admitted to the job interview, but they must show proof of residence in California prior to being eligible for appointment.

 

This position requires the ability to work under pressure to meet deadlines and may require excess hours to be worked.  The incumbent should be available to travel as needed and is expected to perform functions and duties under the guidance of the Department of FISCal’s core values. The incumbent provides back-up, as necessary, to ensure continuity of departmental activities.

 

This position requires prolonged sitting in an office-setting environment with the use of a telephone and personal computer.  This position requires daily use of a copier, telephone, computer and general office equipment, as needed. This position may require the use of a hand-cart to transport documents and/or equipment over 20 pounds (i.e., laptop, computer, projector, reference manuals, solicitation documents, etc.). The incumbent must demonstrate a commitment to maintain a working environment free from discrimination and sexual harassment. The incumbent must maintain regular, consistent, predictable attendance, maintain good working habits and adhere to all policies and procedures.

 

Visa Sponsorship
This position is not eligible for visa sponsorship. Applicants must be authorized to work in the US without the need for visa sponsorship by the start date of employment with Department of FISCal.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

Additional Documents

Position Details

Job Code #:
JC-416990
Position #(s):
333-150-5157-701
Working Title:
Executive Management Support Analyst
Classification:
STAFF SERVICES ANALYST
$3,640.00 - $4,561.00 A
$3,941.00 - $4,933.00 B
$4,726.00 - $5,916.00 C
ASSOCIATE GOVERNMENTAL PROGRAM ANALYST
# of Positions:
1
Work Location:
Sacramento County
Telework:
Hybrid
Job Type:
Permanent, Full Time

Department Information

The Financial Information System for California (FI$Cal) is of significant scope, complexity, and sensitivity and has been identified as one of the largest financial business transformations the State has ever undertaken as it has changed the way all state departments conduct financial operations. The FI$Cal Enterprise Resource Planning (ERP) System enables the state to combine its accounting, budgeting, cash management, and procurement and contracting operation into a single, integrated financial management system.  The FI$Cal ERP System eliminates the need for hundreds of independent legacy systems and department-specific applications that previously supported internal business operations of the state. 

 

Assembly Bill 156 (Stats. 2022, Ch. 569, Sec. 18 and 24 ) recognized the completion of the FI$Cal project and codified a “road map” of future work the Department of FISCal must achieve before 2032.

Department Website: https://fiscal.ca.gov

Special Requirements

  • The position(s) require(s) a Background Investigation be cleared prior to being hired.

The incumbent will use tact and interpersonal skills to develop constructive and cooperative working relationships with others, e.g., stakeholders, customers, management, peers, etc., to facilitate communication to improve the work environment and increase productivity.

Application Instructions

Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: Until Filled

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of FISCal
Attn: Human Resources Office
2000 Evergreen Street
Suite 120
Sacramento, CA 95815

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Department of FISCal
Human Resources Office
2000 Evergreen Street
Suite 120
Sacramento, CA 95815
08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

  • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
  • Resume is optional. It may be included, but is not required.
  • Statement of Qualifications -

    A Statement of Qualifications (SOQ) serves as documentation of each applicant's ability to present information clearly and concisely in writing. Please refer to the Statement of Qualification section below for instruction on completing the SOQ.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
  • Experience scheduling meetings and/or calendar management on behalf of another
  • Preparing presentation materials, including PowerPoint, handouts, etc.
  • Reviewing and analyzing reports and/or data to make recommendations
  • Maintenance of tracking systems/logs (Excel, MS Project, MS Planner, Outlook, etc.)
  • Preparation of written correspondence, memos, policies and/or procedures
  • Communication/collaboration with clients and/or external stakeholders
  • Experience taking meeting minutes, notes or documenting action items

  • Research, prepare, and/or review confidential information

  • Ability to multitask

  • Schedule/travel management for executives/management level staff

  • Organize data using charts, graphs, or computer software

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Our office has free, gated parking, and convenient electric vehicle charging stations available.

Contact Information

The Human Resources Contact is available to answer questions regarding the position or application process.

Department Website: https://fiscal.ca.gov
Human Resources Contact:
FI$Cal Human Resources
(916) 576-5240
careers@fiscal.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
Jessica McCafferty
(916) 576-3101
labor@fiscal.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Special Instructions

This position is being re-advertised. If you have previously applied, your application is on file for consideration and you do not need to reapply.

This recruitment will be advertised “Until Filled” and will have internal cutoffs every ten days: 

4/29/2024

5/9/2024


In order for experience to be considered, applications must be completed fully, including “to” and “from” employment dates (m/d/y), hours per week and prior employer contact information including contact number. In addition applications submitted via mail or drop-off must include the JC number listed on this recruitment, and indicate the basis of your eligibility in the “Examinations or Job Title” section on your application (i.e. Training and Development, List Eligibility, Lateral Transfer, etc.). Applications without this information may be rejected. Please do not include the Equal Employment Opportunity questionnaire of the state application.

 

When submitting supporting documents, PDF file format is preferred.

 

Do NOT include ANY confidential information on any documents you submit for a job vacancy, such as your state application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number (SSN), birth date, student identification number, driver’s license number (unless required), basis of eligibility, examination results, LEAP status, marital status, and age. Confidential information on the first page of applications submitted electronically online (i.e. SSN, examination related information, and driver’s license number) will automatically be redacted upon submission.

 

Possession of minimum qualifications will be verified prior to interview and/or appointment. Applications received that do not clearly reflect how the candidate meets the minimum qualifications, and/or if the candidate does not possess list or transfer eligibility for the classification may be rejected.

 

If you are meeting minimum qualifications with education, you must include your unofficial transcripts for verification. Official transcripts may be required upon appointment. If it is determined a candidate does not meet the minimum qualifications, the candidate will be withheld from the eligibility list, rendering them inactive and ineligible to be hired for the position. Candidates who have been withheld may file an appeal with the State Personnel Board.

 

Statement of Qualifications

The SOQ should be typed in 12-point Arial font and be no more than one page in length with correct grammar use, punctuation and spelling.  Applications received without an SOQ will be rejected. A résumé will not considered as an SOQ. Please clearly state on your document “Statement of Qualifications.

Describe how your experience, education and training meet the Desirable Qualifications preparing you to complete the duties provided in the duty statement.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Application Methods:
Electronic (Using your CalCareer Account)
By Mail
Drop-off
Print Job