Job Posting: Executive Assistant

Department of Justice

JC-500965
-
Executive Assistant
ASSOCIATE GOVERNMENTAL PROGRAM ANALYST

$6,031.00 - $7,547.00 per Month
New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

Final Filing Date: 12/23/2025

Job Description and Duties

The Associate Governmental Program Analyst (AGPA) performs a variety of complex and sensitive tasks requiring a high degree of independent action, analysis, political acumen, and initiative; and knowledge of departmental policies, good judgment, discretion, tact, and diplomacy to ensure the efficient and effective functioning of the Division of Medi-Cal Fraud and Elder Abuse (DMFEA). The AGPA acts as a statewide contact and liaison between DMFEA executives and legal and investigative staff. This includes coordinating materials from staff, calendaring deadlines for team members, and formatting/finalizing reports for submission to the CAAG. The AGPA works in coordination with the Chief Deputy Attorney General (CDAG), Attorney General’s executive staff and special assistants, Criminal and Civil Senior Assistant Attorneys General (SAAG), Assistant Chief of Investigations, all Chiefs within the department, management staff, and the Division of Operations (OPS). The AGPA manages all communication that comes to and from the CAAG, including Attorney General executive packages, mail, and various other documents.

The AGPA utilizes detailed knowledge of all applicable policies and procedures, exercises good judgment verbally and in writing, and must maintain a high level of confidentiality for all matters. The AGPA exercises such knowledge and skills in a variety of subject areas, including but not limited to matters related to external and internal DMFEA outreach and case-related partnerships. Collaboration with private sector and government sector (local, county, state, and federal entities), contacts, and leaders; and operational policies, procedures, and best practices.

 

You will find additional information about the job in the Duty Statement.

Working Conditions

Telework is available but is contingent on DMFEA's operational needs. Telework requires California residency. Interior workstation in a smoke-free environment.

 

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

Additional Documents

Position Details

Job Code #:
JC-500965
Position #(s):
423-651-5393-XXX
Working Title:
Executive Assistant
Classification:
ASSOCIATE GOVERNMENTAL PROGRAM ANALYST
$6,031.00 - $7,547.00 A
New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.
STAFF SERVICES ANALYST
$3,861.00 - $4,839.00 A
$4,181.00 - $5,233.00 B
$5,014.00 - $6,276.00 C
# of Positions:
1
Work Location:
Sacramento County
Telework:
Hybrid
Job Type:
Permanent, Full Time
Facility:
DMFEA Personnel
Work Shift:
Day
Work Week:
Monday-Friday

Department Information

  • This position is located in the Division of Medi-Cal Fraud and Elder Abuse and will be filled in Sacramento, Executive Section. 
  • Please disregard the SROA/Surplus language below, as the Department of Justice requires applicants to submit their SROA/Surplus letter if that is the basis of their eligibility.

  • Please note that all new to-state employees will be given the minimum salary of the classification. For current state employees and/or those with reinstatement rights, your salary will be determined in accordance with the applicable laws, rules, and regulations.

  • To gain list eligibility for the Associate Governmental Program Analyst classification, you can access the exam HERE. 
  • To gain list eligibility for the Staff Services Analyst classification, you can access the exam HERE.
  • For more information about the Department, please visit the Attorney General's website at www.oag.ca.gov.
  • Personal Leave Program: Effective July 1, 2025, state employees are subject to temporary wage reductions in exchange for Personal Leave Program (PLP) accruals. The specific rate and hours earned were negotiated and agreed upon by each bargaining unit. The actual monetary impact of these temporary reductions can vary based on your bargaining unit and/or federal and state tax withholdings. For additional information please visit Human Resources Manual - CalHR

Special Requirements

  • A fingerprint check will be required.
  • Clearly indicate the Job Control Code (JC-500965) and the title of this position in the "Examination or Job Title(s) For Which You Are Applying" section located on the first page of your State Application.
  • Clearly indicate the basis of your eligibility in the "Explanations" section located on the first page of your State Application. Leap eligibility should not be disclosed.

    Application Instructions

    Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

    Final Filing Date: 12/23/2025

    Who May Apply

    Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

    Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process.     Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

    How To Apply

    Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

    Address for Mailing Application Packages

    You may submit your application and any applicable or required documents to:

    Department of Justice
    DMFEA Personnel
    Attn: Anthony Doss (JC-500965)
    2329 Gateway Oaks Drive
    Sacramento, CA 95833

    Address for Drop-Off Application Packages

    You may drop off your application and any applicable or required documents at:

    Department of Justice
    DMFEA Personnel
    Anthony Doss (JC-500965)
    2329 Gateway Oaks Drive
    Sacramento, CA 95833
    08:30 AM - 04:30 PM

    Required Application Package Documents

    The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

    • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
    • Resume is required and must be included.
    • Statement of Qualifications -

      SOQ - A Statement of Qualifications (SOQ) is required. Applicants who do not submit an SOQ will not be considered for this position. The SOQ prompt is listed below.


    Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

    Desirable Qualifications

    In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

    Knowledge of: (a) the organization, structure, and internal functions of California state government, including the administrative and organizational practices and procedures of the California Department of Justice; (b) the methods of administrative problem-solving and task/project management; (c) the principles, tools used, and best practices in such areas of administration as budgeting/federal fiscal monitoring, contracts/procurement, labor relations, facility-related coordination, organizational policy-setting and implementation of uniform procedures governing administrative functions; (d) supervision/management techniques.

     
    Demonstrated ability to work independently, collaboratively, and effectively in a team setting. Conduct all working relationships and handle all forms of communication with the utmost professionalism, good judgment, and maturity; serve as a role model in advancing a detail-oriented approach and customer-service philosophy for an internal structure of over 250 employees statewide, all operating within a larger department; offer thoughtful, analytical solutions and welcome productive/constructive feedback.


    Skills: Excellent communication (written and oral); technical (e.g., Microsoft Suite including Word, Excel, PowerPoint and Outlook, FileMaker Pro, and ProLaw); analytical; supervisorial; diplomacy.


    Benefits

    Benefit information can be found on the CalHR website and the CalPERS website.

    Contact Information

    The Human Resources Contact is available to answer questions regarding the position or application process.

    Human Resources Contact:
    Anthony Doss
    (916) 917-4865
    DMFEA_Personnel@doj.ca.gov

    Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

    EEO Contact:
    EEO Officer
    (916) 210-7580
    EERROffice@doj.ca.gov
    California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

    Statement of Qualifications

    The SOQ must be typed, no more than two pages with 1-inch margins, no less than a 12-point Arial font and each question must be numbered. Applicants who fail to submit an SOQ may be disqualified and not considered.

    1. Describe your ability to build and maintain positive and effective relationships with staff, leadership, and external partners while exhibiting a high degree of professionalism and interpersonal skills.

    2. List the steps or actions you would take to lead a project, ensuring you are organized, and deadlines are met.

    Additional Information on Application Filing

    Please note, if using the United States Postal Service for delivery, there is no guarantee that your application will be date stamped and will arrive by the final filing date. If your application does not have a postmark or date stamp and arrives after the final filing date, your application will not be accepted. Therefore, to ensure the timely delivery of your application, it is recommended that you use either electronic delivery, parcel service, or certified mail. Using one of these options will provide proof of delivery prior to the final filing date.


    Equal Opportunity Employer

    The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

    It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

    Application Methods:
    Electronic (Using your CalCareer Account)
    By Mail
    Drop-off
    Print Job