Job Posting: Public Records Act Coordinator

Department of Industrial Relations

JC-531594
-
Public Records Act Coordinator
ANALYST II

$6,031.00 - $7,547.00 per Month
New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

Final Filing Date: 9/24/2026

Job Description and Duties

If you are a highly organized, attentive, and customer-service-oriented individual, this position may be a great fit for you.

The Analyst II, under general direction of the Supervisor I in the Public Records Act (PRA) Oversight Unit, will perform complex analytical tasks as it relates to the PRA requests received by the unit.

Duties may include but are not limited to:
• Working closely with the Supervisor I to formulate and refine internal policy and processes that promote the effective and efficient delivery of responses to PRA requests across the Department.
• Screening incoming PRA requests for legal sufficiency and, on occasion, engaging with requesters to assist them with formulating focused and effective requests for records.
• Managing a moderate workload of PRA requests, including the handling of correspondence with requesters pursuant to Public Records Act deadlines and in the provision of records.
• Engage with staff across the department to ensure timely responses to ongoing PRA requests.
• Identify opportunities to improve PRA requester satisfaction through the cycle of their requests, which can include leading meetings with staff to learn more about PRA response challenges and to identify areas for improvement.
• Occasionally engage with members of the public to receive PRA requests.

The PRA Oversight Unit is part of the Office of the Director, Legal Unit (known as “OD Legal”). This unit serves a key role within OD Legal and the department as a whole. It will enhance DIR’s ability to be more responsive to PRA requests, mitigate complaints from the public, and limit exposure to PRA-driven lawsuits.

This posting may be used to fill future vacancies in accordance with 2 CCR §249.3


To be considered for this Analyst ll job opportunity, applicants must be either reachable on an employment list, have transfer eligibility or have reinstatement eligibility. To take the exam and gain employment list eligibility, please click here to access the exam bulletin: 
https://calcareers.ca.gov/CalHrPublic/Exams/ExamBulletin.aspx?ExamControlId=4815

You will find additional information about the job in the Duty Statement.

Working Conditions

This position is located at: 1515 Clay St, Suite 1306, Oakland, CA 94612.

This is a full-time position located in the Department of Industrial Relations, Office of the Director, Legal Unit (known as “OD Legal”). Employees in this position work in an office environment, have assigned offices and work at desks, and are required to work extensively on computers as necessary for the drafting of correspondence, briefs and other documents, and for research, email communication, file review, training and other purposes.

Telework schedules: The expectation is that all staff will work in office 4 days a week starting July 1, 2026.

The hours are usual business hours Monday through Friday.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

Additional Documents

Position Details

Job Code #:
JC-531594
Position #(s):
400-112-5393-214
Working Title:
Public Records Act Coordinator
Classification:
ANALYST II
$6,031.00 - $7,547.00 A
New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.
# of Positions:
1
Work Location:
Alameda County
Telework:
Hybrid
Job Type:
Permanent, Full Time

Department Information

The Department of Industrial Relations (DIR) was established in 1927. Its mission is to improve working conditions for California's wage earners and to advance opportunities for profitable employment in California. DIR administers and enforces laws governing wages, workplace safety and health, apprenticeship training programs, and medical care and other benefits for injured workers.

Electronic Submission of Applications preferred. Application Packages maybe submitted electronically through your CalCareer Account at https://jobs.ca.gov/ Applications must be received electronically by 11:59 p.m. on or before the above final filing date.

Please only submit ONE application. Electronic applications submitted through your CalCareer Account are highly recommended and will be received/processed faster than other methods of filing.

If you are unable to apply electronically through your CalCareer account, please mail a completed and signed State Examination/Employment Application STD Form 678 and application package to the mailing address provided in the “Application Instructions” section below and ensure the following:

Clearly indicate the Job Code #, Position Number and the Title of this position in the “Examination or Job Title(s) For Which You Are Applying” section located on the first page of your State Examination/Employment Application STD Form 678.

  • Clearly indicate the basis of your eligibility (cert, transfer, reinstatement, etc.) in the “Explanations” section located on the first page of your State Examination/Employment Application STD Form 678.
  • Remove and do not submit the “Equal Employment Opportunity” questionnaire (page 5) with your completed State Examination/Employment Application STD Form 678. This page is for examination use only.

Do not include your full Social Security Number on your documents and/or do not provide any LEAP information.

Department Website: https://www.dir.ca.gov/

Special Requirements

A Statement of Qualifications (SOQ) must be submitted along with the State Application and serves as documentation of candidate’s ability to present information clearly and concisely in writing. It should be typed, no more than two (2) pages in length, using Arial 12-point font, and normal margins. Include your first and last name at the top right corner of each page. Additionally, number each response so that it corresponds with the SOQ statements below. A Resume or Cover letter does not substitute for the SOQ.

In your SOQ, be sure to include your total years of experience, when applicable, in addressing the following statements:

1. Describe a time you coordinated a multifaceted project with multiple competing deadlines. Include in your response how you went about coordinating it and what the outcome was.
2. Describe your experience serving in customer service facing roles, focusing on times you had to provide service to someone who appeared to be unhappy, frustrated, or disgruntled. How did you go about addressing that situation and what were the outcomes?
3. Describe your experience with the California Public Records Act. If you do not have direct experience with the California Public Records Act, describe a time you had to quickly learn and apply new concepts to your work.

Applications received without the SOQ addressed as stated will not be considered. Failure to follow the instructions or responses that are duplicate may result in your application being disqualified.

Note: Resumes, letters, and other materials will not be evaluated or considered as a response to the SOQ.

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 9/24/2026

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of Industrial Relations
Cert Mailing Address Sacramento
Attn: Human Resources/Certs Unit
1416 9th Street, 13th Floor
Sacramento, CA 95814

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Department of Industrial Relations
Cert Drop Off Address Sacramento
Human Resources/Certs Unit
1416 9th Street, 13th Floor
Sacramento, CA 95814
08:00 AM - 04:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

  • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
  • Resume is required and must be included.
  • Statement of Qualifications -

    Please see Special requirements section of the posting for instructions on the Statement of Qualifications.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
  • Knowledge of PRA laws, rules and/or regulations.
  • Excellent verbal and written communication skills.
  • Experience analyzing, interpreting, and applying policies and procedures.
  • Excellent organizational skills and ability to manage priorities.
  • Ability to effectively research, identify, and resolve complex issues and information.
  • Ability to work with multiple levels of staff and management.
  • Ability to work well with others.
  • Experience communicating with the public.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

DIR employees are eligible for medical benefits (health, dental, vision) and retirement benefits.

Contact Information

The Human Resources Contact is available to answer questions regarding the position or application process.

Department Website: https://www.dir.ca.gov/
Human Resources Contact:
Certifications Unit
(800) 564-0771
cert@dir.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
Diversity and Inclusion Office
(916) 559-6999
DIO@dir.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Additional Information

Preference will be given to persons with State Restriction of Appointments (SROA) or Surplus status. Applicants must attach a copy of their most recently dated letter that specifies their designation as either SROA or surplus candidate as proof.

Qualified candidates must have eligibility in State employment, be in a reachable rank on an employment list for this classification, be currently in this classification, or have transfer eligibility to this classification.

If you do not hear from us in 4-6 weeks, you may assume the position has been filled by another applicant. Please note that all additional vacancies that become available may be added to this advertisement.

Please note that the Exam and Certification Online System (ECOS) does not allow you to resubmit your application once you withdraw it. If you have any updates to your online application, please contact the Personnel, Recruitment, & Hiring Unit at (800) 564-0771.

Please let us know how you heard about our position by taking this brief survey: DIR Applicant Survey

DIR Mission and Core Values

Our mission is to protect and improve the welfare and working conditions for California's wage earners and to advance opportunities for profitable employment in California. DIR is also committed to ensuring that all employers comply with labor laws in California to support a fair and thriving business environment.

Integrity - We fulfill the promise of our mission through fair, honest and ethical behavior.

Service - We are committed to responsibly serving the public and value their trust.

Respect - We treat others with dignity, courtesy and consideration.

Quality - We take pride in providing the public with accurate and timely services.

Transparency - We conduct ourselves with openness and accountability in all aspects of our work.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Application Methods:
Electronic (Using your CalCareer Account)
By Mail
Drop-off
Print Job