Responsible for planning, organizing, and directing the work of professional analytical staff performing contract monitoring, which may include contract amendments, dispute resolution, invoice examination, project documentation, and analysis necessary to ensure timely payment to contractors and consultants. Coordinate with internal business units to identify appropriate financial coding, procurement, budget tracking, final invoice requests, periodic expenditure projections, and project closeout. Coordinate closely with other DDRO units in the development of overall operational planning, assigning projects, responding to inquiries from state and federal oversight agencies. Adjudicate property damage claims resulting from field operations. Analyze, negotiate, and resolve contractor disputes.
Ensure all contract related terms, conditions, expenditures, and supporting documentation are tracked, organized, and preserved in a manner which enables verification that goods and services are provided and performed according to the quality, quantity, objectives, timeframes, and manners specified in contracts. Participate in all project cost reconciliation efforts including after action meetings, project closeout meetings, and auditing exercises. Develop, review and/or recommend necessary communication tools including but not limited to issue briefings and statements, talking points, regular reports, memoranda of understanding, training presentations, and outreach materials.
Ensure staff adhere to the Department’s Health and Safety Policy. Make recommendations to management regarding personnel matters, analytical and technical issues, and work assignments. Advise and train staff on acceptable measurement and analytical principles and practices. Develop duty statements, staff hiring documents, probation reports, and annual performance appraisals. Review and approve staff time records, travel arrangements, and travel expense claims.
Other duties as required to fulfill CalRecycle mission, goals, and objectives. Additional duties may include, but are not limited to, assisting where needed within the program, attending staff and stakeholder meetings, briefings, and task force meetings. Represent the program or department on various committees, panels, meetings, and projects.
Prepare internal Department approval documents for remediation projects, coordinate with agency staff for project approvals and administration, prepare and deliver project updates and presentations at monthly public meetings. Participate in training, when necessary to broaden knowledge and remain consistent with policy and regulatory changes and updates.
As of July 1st, 2026, the position is office-centered, and employees will be expected to report to the office at least four days per week. This position may be eligible for hybrid telework under Government Code 14200, subject to the candidate meeting telework eligibility criteria set forth in the CalEPA telework policy and/or future program needs. Employees not residing in California are not eligible for telework. Regardless of telework eligibility, all employees may be required to report to the positions designated headquarter location, as reflected on the duty statement and at their own expense.
You will find additional information about the job in the Duty Statement.
