Job Posting: STAFF SERVICES ANALYST (GENERAL)

State Lands Commission

JC-96661
-
STAFF SERVICES ANALYST (GENERAL)

$3,063.00 - $4,980.00

Final Filing Date: 2/27/2018

Job Description and Duties

This position is Limited Term and may be extended an additional 12 months, may be terminated at any time, or may become permanent at a later date.

Under the direction of the Assistant Division Chief, this position will conduct rent calculations and make recommendations on rent for Land Management Division (LMD) lease files, determine retention of lease documents, conduct lease maintenance activities, and ensure compliance with Commission authorizations.

Rent Review Coordinator:

  • Under minimal supervision, responsible for all rent reviews for the LMD
  • Review lease provisions to determine if rent review is warranted
  • Conduct research and determine if lease is in good standing; if not, determine what is necessary to bring to such standing
  • Determine if appraisal is required pursuant to LMD guidelines
  • Initiate correspondence with Lessee regarding rent review and if necessary determine actions to bring lease to good standing
  • Calculate rent and initiate a rent memo analyzing all applicable methods and make a recommendation for Commission consideration
  • Develop a Staff Report for Commission consideration

Post Commission Action (60.10 process):

  • Close out all LMD calendar items, ensuring compliance with Commission authorization and LMD requirements
  • Analyze and determine the essential documents for retention or disposal with agency practices and lease requirements
  • Ensure compliance with Commission authorization; requires verification of signatory's authority to sign contract, verification contract terms have not been modified and correct notary certificates/language is utilized
  • Validate post-Commission package is complete prior to execution
  • Analyze and verify supplemental documentation satisfies lease provisions and requirements
  • Initiate correspondence requesting information and/or to transmit contract and memorandum of lease documents
  • Update agency database with all relevant information related to Commission action
  • Complete closing documentation including but not limited to Reimbursement Agreement Closing, 60.10 Route Slip, Form 20.4 to Close Out Action
  • Coordinate with County Recorder's offices for recordation of Memorandum of Lease documents

Lease Compliance:

  • Maintain insurance and bond according to lease specifications
  • Validate necessary lease reporting requirements have been met

Process Applications:

  • Process all LMD new lease, amendment, assignment, and consent to encumber applications
  • Review the application for completeness based on the type of application received
  • Determine all necessary paperwork is in order prior to routing to Title Unit, confirm appropriate feeds have been received for application
  • Initiate application process - determine project description, initiate Status Determination, complete boundary work request, and route file to Title

Other Job Related Duties:

  • Provide guidance to Division's Office Assistant (Technician)
  • Maintain vehicle and equipment calendar and distribution
  • Track responses to environmental documents

Working Conditions

  • Occasional travel outside of the office complex
  • Majority of work occurs within an office environment
  • Prolonged periods sitting at a desk in front of a computer
  • Daily use of a personal computer and related software applications at a workstation
  • Will require physical handling of multiple files (lifting up to 20 lbs)
  • Bend, stoop, and stand while performing filing tasks
  • Daily use of phone, copiers, and general office and communication equipment


Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

Additional Documents

Position Details

Job Code #:
JC-96661
Position #(s):
340-525-5157-002
Classification:
STAFF SERVICES ANALYST (GENERAL)
$3,063.00 - $3,838.00 A
$3,317.00 - $4,152.00 B
$3,977.00 - $4,980.00 C
# of Positions:
1
Work Location:
Sacramento County
Job Type:
12 Month Limited Term - Full Time
Work Week:
Monday to Friday

Department Information

The California State Lands Commission provides the people of California with effective stewardship of the lands, waterways, and resources entrusted to its care through preservation, restoration, enhancement, responsible economic development, and the promotion of public access. Website: http://www.slc.ca.gov

Special Requirements

Paper Application Instructions:

Electronic application submission is preferred for this JC (Job Control). For applicants who are unable to submit an electronic application, paper applications may be submitted and must contain the following information on the first page of the State application to be processed and included in the applicant pool:

• The JC number listed on the job posting
• The Classification Title
• Your ECOS I.D. Number (from your
CalCareer account under the "CalCareer Account " tab)

NOTE: Do not include Social Security Numbers, LEAP status information or paperwork, the Equal Employment Opportunity information page of the application, or applicant exam result notices as a part of your application package. Please do not submit a second application by paper if you submitted an electronic application.

School Transcripts:

Applicants using education to meet the minimum qualifications of this classification or completed coursework in public or business administration, accounting, economics, political or social science, English, speech, statistics, law or a closely related area should provide a copy of their official transcripts with their application package for universities/colleges attended. Applicants providing copies of international official transcripts may need to provide an evaluation/translation from an educational credentials evaluation service to ensure that all the required coursework can be verified by the hiring agency. 

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 2/27/2018

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, eligible for a Training and Development assignment, have SROA and/or Surplus eligibility, or have list eligibility (or are in the process of obtaining list eligibility). SROA and Surplus candidates may attach “surplus letters” to their applications. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

Applications will be screened and only the most qualified applicants will be selected for an interview.

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.jobs.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

State Lands Commission
Attn: Human Resources
100 Howe Ave, Suite 100 - South
Sacramento, CA 95825

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

California State Lands Commission
100 Howe Ave, Suite 100 - South
Sacramento, CA 95825
ATTN: Human Resources; Drop-off Monday through Friday excluding holidays between
08:00 AM - 05:00 PM

Required Application Documents

Please submit the following items with your application. Applicants who do not submit the required items timely may not be considered for this job:

  • State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.jobs.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
  • Other -

    Applicants must provide a cover letter with their application. The cover letter should provide a narrative discussion of how your education, training and experience have prepared you for the duties of this position. The cover letter serves as documentation of your ability to present information professionally in writing and should be no more than two pages in length. Application packets without a cover letter may not be accepted.

  • Resume is optional. It may be included, but is not required.
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
  • Excellent organizational skills
  • Excellent written and verbal skills
  • Excellent math skills
  • Excellent time management skills
  • Ability to work with a high degree initiative and to exercise sound judgment
  • Ability to follow written and verbal instructions
  • Ability to establish and maintain a professional working relationship with a variety of personalities
  • Ability to work in a multi-disciplinary team environment
  • Ability to analyze information
  • Coursework in public or business administration, accounting, economics, political or social science, English, speech, statistics, law or a closely related area 
  • Knowledge working with contracts
  • Knowledge calculating rents
  • Knowledge maintaining and utilizing a database
  • Proficient in Microsoft Word, Excel and Outlook

Benefits

When you choose a career with the State of California, you receive a comprehensive benefits package in addition to your salary. For more information on the State's benefit packages you may visit the California Department of Human Resources website at http://www.calhr.ca.gov/employees/Pages/salary-and-benefits.aspx

Contact Information

The Human Resources Contact is available to answer questions regarding the position or application process.

Human Resources Contact:
Teresa Bunuel
(916) 574-1910

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
Mary Murray
(916) 574-1910
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Position Location

100 Howe Ave., Suite 100-S

Sacramento, CA 95825

 

***FREE PARKING AND NEAR BUS ROUTES***

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Application Methods:
Electronic (Using your CalCareer Account)
By Mail
Drop-off