Job Posting: Project Manager

Department of Human Resources

Project Manager

$6,403.00 - $7,954.00 per Month

Final Filing Date: 1/27/2022

Job Description and Duties

Executive Office - Business Process Improvement Office (BPIO) builds partnerships with CalHR programs to identify areas in need of process improvement. Manages process improvement projects using project management and process improvement methodologies such as Lean to improve processes, staff efficiency, and better serve the needs of the public and state departments we serve. Implements change management strategies and implementation plans to ensure seamless transitions and to maximize employee adoption.

Selection Division creates and administers civil service exams to recruit high quality candidates in a fair and open process and ensures the administration of examinations are conducted in accordance with the laws and rules of the state civil service merit system as referenced in the California Constitution.

Under the general direction of the Staff Services Manager II, Business Process Improvement Office (BPIO) and program guidance from the Selection Chief, the Project Manager will be responsible for managing the Selection Division (SD) program’s most complex and sensitive internal and/or external HR Selection related projects using project management and process improvement methodologies to better serve public and state agencies’ needs. The incumbent will work collaboratively with the SD staff and stakeholders through open communication to track key project milestones and deliverables, develop and implement action plans, and measure program effectiveness.

This position provided telework opportunities, including the ability to work fully remote. 

You will find additional information about the job in the Duty Statement.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

Position Details

Job Code #:
Position #(s):
Working Title:
Project Manager
$6,403.00 - $7,954.00
# of Positions:
Work Location:
Sacramento County
Job Type:
Permanent, Full Time

Department Information

The California Department of Human Resources (CalHR) is responsible for issues related to employee salaries and benefits, job classifications, civil rights, training, exams, recruitment and retention. For most employees, many of these matters are determined through the collective bargaining process managed by CalHR.


Our Vision: To be the premier leader and trusted partner in innovative human resources management.

Our Mission: To provide exceptional human resources leadership and services with integrity, respect and accountability to state departments and all current and prospective employees.

Department Website:

Special Requirements

All interested applicants are required to submit a Statement of Qualifications (SOQ). You must provide direct responses to each of the numbered items listed below. Each individual response must be numbered and include the full text of the numbered items prior to your response. Please include specific examples of your education, training, and/or experience. Limit your SOQ to a maximum of two (2) pages, single-spaced, twelve-point Arial font.

  1. Please describe your experience managing multiple projects and priorities simultaneously. What methods do you use to keep yourself organized? Also, please give and example of a project you have managed. How did you mitigate risks and track the project milestone to ensure its deliverables were completed with scope and allocated time frames?   
  2. Please describe your experience in identifying and tracking metrics. What tools and/or methodologies do you use to accomplish this? 
  3. Describe a time you identified and implemented a change to a procedure or process, which resulted in significant improvements within a complex organization. How did you go about doing it? What was the outcome? 

Note:  Applicants who do not follow these instructions may be disqualified from the selection process. Cover letters and resumes do not take the place of the SOQ.

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 1/27/2022

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process.
Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of Human Resources
Attn: HR Personnel Office - Nicole Vigil
1515 S Street, North Building, Suite 500
Sacramento, CA 95811-7258

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Department of Human Resources
HR Personnel Office - Nicole Vigil
1810 16th Street
Sacramento, CA 95811-7258
08:00 AM - 04:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

  • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
  • Resume is optional. It may be included, but is not required.
  • Other -

    If you are basing your eligibility on education, provide your transcripts. Applicants with foreign transcripts must provide a transcript evaluation that indicates the number of units to which the foreign course work is equivalent. Transcripts and evaluations may be unofficial; official transcripts will be required upon appointment. Please redact birthdates and social security numbers. If you are not basing your eligibility on an educational requirement, you may instead use the bypass option (when applying, select Choose/Upload for the required document and then select Bypass File).

  • Statement of Qualifications -

    A STATEMENT OF QUALIFICATIONS IS REQUIRED. Please see the Special Requirements section for instructions.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
  • Strong knowledge of project management, business process re-engineering, and change management methodologies
  • Experience researching and analyzing complex data including having experience in strong data visualization and storytelling
  • Experience developing tracking mechanisms and recommendation reports
  • Business management experience with an understanding of operational and customer requirements
  • Experience in organizational Change Management, Change Management certification is a plus
  • Proficiency in Microsoft Office, including having advanced MS Excel skills and experience with MS Project, Jira, MS Visio and MS Power BI
  • Strong facilitation skills to effectively lead meetings with staff and management
  • Effective communication, business acumen, decision-making, and problem-solving skills
  • Ability to think strategically, connecting the dots of the bigger picture, influencing successful outcomes, and leading a project team members
  • Demonstrate ability to manage multiple, conflicting priorities, and work in a fast-paced, ever-changing environment as well as the ability to lead project team members and work under pressure to meet deadlines
  • Ability to give and follow directions, be accurate and thorough in completing specific tasks, and independently interpret and use reference materials
  • Ability to develop and maintain effective and cooperative working relationships, work independently and as part of a team
  • Knowledge in the State’s Civil Service Selection process a plus


Benefit information can be found on the CalHR website and the CalPERS website.

There are numerous benefits to joining our team! The State of California offers a competitive and comprehensive employee benefits package. Click here to view the benefits available to State of California employees!

Does this opportunity seem right for you?

If so, we encourage you to join us. At CalHR, you will be part of a diverse workforce where your experience, expertise and opinion are valued. We offer convenient transportation options, including light-rail, pre-tax parking, on-site ATM, shopping, a variety of nearby restaurants and a Farmers market during spring and summer. In addition, we offer ongoing learning and development opportunities in our Statewide Training program which is onsite.

All CalHR employees are excluded from bargaining and are eligible to receive enhanced benefits, such as CoBen benefit allowance, employer paid life insurance, additional vacation/annual leave, and are not subject to State Disability Insurance payroll withholding.

Contact Information

The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.

Department Website:
Human Resources Contact:
Nicole Vigil
(916) 323-2756
Hiring Unit Contact:
Diana Narvaez
(916) 323-0864

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
RA Coordinators
(916) 324-3235
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Additional Application Information

Using the online application system as specified in this announcement is the preferred method of applying for civil service job opportunities; however, applicants may instead apply by way of U.S. mail, parcel deliver or courier service, or in person, as set forth in this announcement.

Applications must be complete and include a description of the duties performed for each position held; reference to a resume (“See Resume”) in place of a description of the duties performed will not be accepted.


Additional positions may be filled from this recruitment.

Examination Information

To obtain list eligibility for the Staff Services Manager I position(s), you must first take the online Staff Services Manager I exam.


Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.