Include Job Code (JC-396891) and PARF number 03-4-0162 on application (STD 678 form).
Under the general supervision of the Staff Services Manager I, the incumbent is responsible for supervising the receipt, storage, issuance, and shipping volume of varied supplies requiring simple to complex storage practices in a warehouse and office environment . The incumbent will have supervision over a group of assistants that will function in a team to complete the duties required both in the warehouse and in the office. This position will ensure that all policies and procedures are being followed and that proper documentation is being maintained. Must possess a valid Class "C" California Driver's License and operate a Class C vehicle during performance of work specified. Desirable qualification: Possession of a "B" California Drivers License.
Provide supervision and guidance to warehouse staff. Resolves complex issues with submitted supply requests in the Materials Management and Acquisition (MMA) System. Check orders to determine damage and quantity amounts. Keep supply order records and filing according the Record Retention Policy. Review stock usage and determine products that can be eliminated. Take product suggestions from field staff and submit to DPAC for review. Conduct email surveys on suggested products to determine the feasibility of adding new products. Assist with purchase estimates, purchase orders, and contract orders. Track and monitor purchases to keep a current balance of expended funds. Prepare monthly inventory reports for Management. Assist with the warehouse monthly inventory
Prepares and processes warehouse replenishment orders in a timely manner by determining proper method of purchasing/acquiring per State regulations through Division of Procurement and Contracts, Department of General Services, State Contract, Price Schedule, Prison Industries Authority and private vendors. Must be able to maintain accurate and complete records of all transactions as well as adhering to current records retention policy and practices.
Following DPACs guidelines, serve as State of California Purchase Card (Cal-Card) holder responsible for creating for Cal-Card purchase orders (CPO's); the coordination and processing of purchase requests for goods and services; reconciliation of CPO's, approval of invoices for payment, and maintenance of records for audit purposes.
Responsible for ensuring that U10 service contracts are kept current and that the required documents are submitted and issued in a timely manner to avoid gaps in critical services.
Assign work, schedules and give instructions to warehouse/property staff. Evaluate work performance and takes or recommends appropriate action.You must be on the Caltrans examination list to be eligible for this position. Eligibility for hire is determined by your score on the exam. The exam is located here: (https://exams.spb.ca.gov/exams/mssup/index.cfm
The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.
PARF# 03-4-0162 / JC-396981 You will find additional information about the job in the Duty Statement.
Position located in Yuba County
This is a Limited Term position which may be extended to 24 months or become permanent. This position is located in Yuba County.
The incumbent will work in a warehouse inventory environment both inside a building and outside.
May be required to work in a wide range of sometimes extreme conditions, including heat up to 120 degrees, cold to –15 degrees, strong winds, rain, sleet, and snow.
The incumbents normal working hours will be set between 7:00 am and 3:30 pm. Incumbent must be able to work independently or in a group environment. May be required to work overtime due to storms, emergencies, special work projects, or when the Materials and Stores Supervisor deems that it is in the best interest of the State to work overtime. When performing fieldwork, the incumbent is required to utilize the following personal protective devices:
Personal safety requirements include:
A. Work boots, in good and sturdy condition, must be worn to provide foot and ankle support protection.
B. Either long or short sleeved shirts provided by Caltrans, or a safety vest is to be worn over non-safety shirts or coats.
C. Long pants. No shorts or cutoffs.
D. Provided safety gear; hard hat, safety glasses, hearing protection devices, face shields, gloves, chaps, or other safety gear must be worn when required by the Department.
New to State
candidates will be hired into the minimum salary of the classification or
minimum of alternate range when applicable.